Office Assistant

SwiftMove Logistics; Al Khor; On-site; QAR 35,000 - 47,000; Full time

Job summary

SwiftMove Logistics in Al-Khor is seeking an organized Office Assistant to support our office staff with calls, scheduling, records, and basic bookkeeping.

You will greet visitors, take minutes, handle invoices, manage inventories, and help with events. Proficiency in Microsoft Office and strong English communication are essential; Malayalam is a plus. This is a full-time role based in Al-Khor.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Previous office assistant experience is a plus.
• Strong time management and organization skills.
• Proficiency in English; Malayalam proficiency is a plus.

Responsibilities

• Answer phone calls and redirect them as necessary
• Greet visitors and direct them to the appropriate person or department
• Schedule appointments and maintain calendars for office staff
• Take detailed minutes during meetings
• Prepare and distribute correspondence memos and forms
• Assist with basic bookkeeping tasks such as data entry and processing invoices
• Keep track of office supplies inventory and place orders when necessary
• Maintain records both physical and digital ensuring accuracy and confidentiality
• Assist with organizing office events or special projects as needed

Skills

Time management

Communication skills

Team player

Attention to detail

Education

High school diploma

Tools

Microsoft Office Suite

Job description

We are in need of a highly organized and efficient Office Assistant to join our team in Al-Khor. The ideal candidate will be a detail-oriented multitasker with excellent communication skills and a can-do attitude. As an Office Assistant you will provide administrative support to the office staff including handling phone calls, scheduling appointments and maintaining records. You will also assist with basic bookkeeping tasks and help with office organization and inventory management.

Responsibilities

• Answer phone calls and redirect them as necessary
• Greet visitors and direct them to the appropriate person or department
• Schedule appointments and maintain calendars for office staff
• Take detailed minutes during meetings
• Prepare and distribute correspondence memos and forms
• Assist with basic bookkeeping tasks such as data entry and processing invoices
• Keep track of office supplies inventory and place orders when necessary
• Maintain records both physical and digital ensuring accuracy and confidentiality
• Assist with organizing office events or special projects as needed

Requirements

• High school diploma or equivalent college degree preferred
• Previous experience as an office assistant or in a related role is a plus
• Excellent time management skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office Suite Word Excel Outlook
• Strong verbal and written communication skills in English Malayalam proficiency is a plus
• Ability to work independently as well as part of a teamAttention to detail and problem-solving skills

Salary 1000$ per month

Location Al-Khor

Preference Malayalees Non-Malayalees are welcome to apply if they meet the requirements

Note This is a full-time position without accommodation Candidates should have their own visa or be able to obtain their own visa This position is suitable for students looking for part-time work during their studies