Office Administrative Assistant

IRISS, Inc.; Doha; On-site; QAR 96,000 - 144,000; Full time

Job summary

IRISS, Inc. in Doha, Qatar seeks an organized Office Administration Executive to manage daily office operations, coordinate internal activities, and support HR, Finance, and logistics teams.

The role requires clear communication and the ability to handle multiple priorities in a fast-paced environment. The ideal candidate has a bachelor's degree with at least 3 years in office administration, strong MS Office skills, and a detail-oriented, collaborative mindset to ensure efficient office

Qualifications

• Bachelor's degree in business administration, International Trade, or a related field.
• Minimum of 3 years of experience in office administration, preferably within a trading or distribution environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a professional approach to workplace interactions.
• Ability to work independently while collaborating effectively with other departments.
• Strong attention to detail and accuracy in documentation and recordkeeping.

Responsibilities

• Oversee daily administrative activities to maintain an organized and efficient office environment.
• Monitor office supplies and inventory, coordinating purchases and replenishment as needed.
• Schedule meetings, appointments, and travel arrangements for employees and management.
• Maintain accurate administrative records, reports, files, and documentation.
• Coordinate company meetings, employee events, training sessions, and team activities.
• Provide administrative support to HR and Finance, including documentation, filing, and data entry.
• Assist with preparing operational reports and maintaining accurate business records.
• Coordinate with vendors, service providers, and building management to support office requirements.
• Communicate effectively with internal departments and external business partners.
• Coordinate with domestic and international logistics teams regarding shipments and delivery schedules.
• Assist with shipment tracking, shipping documentation, and customs clearance coordination.
• Support the preparation of reports related to trade activities, inventory, and logistics.
• Maintain organized records related to shipments and operational activities.
• Follow company policies, procedures, and administrative guidelines.
• Maintain accurate and confidential company records.
• Support continuous improvements in administrative processes and office efficiency.

Skills

Microsoft Office proficiency

Organizational skills

Time management

multitasking

Communication skills

Independent work

Interpersonal skills

Education

Bachelor's degree in business administration, or International Trade

Tools

ERP systems

Office management software

Job description

IRISS, Inc. is a leading innovator in electrical maintenance safety and reliability solutions. We develop advanced products and technologies that help organizations improve workplace safety, equipment reliability, and operational efficiency.

Our commitment to innovation, quality, and customer service has established IRISS as a trusted partner across a variety of industries worldwide.

IRISS, Inc. Website. | IRISS, Inc. YouTube.

Position Summary

IRISS is seeking a highly organized, detail-oriented, and proactive Office Administration Executive to support our operations in Qatar. This position is responsible for managing daily office administration, coordinating internal activities, maintaining accurate records, and supporting various departments with administrative and operational needs.

The ideal candidate will possess strong organizational and communication skills, the ability to manage multiple priorities, and experience supporting office operations in a fast-paced business environment.

Key Responsibilities

Office Administration & Coordination

• Oversee daily administrative activities to maintain an organized and efficient office environment.
• Monitor office supplies and inventory, coordinating purchases and replenishment as needed.
• Schedule meetings, appointments, and travel arrangements for employees and management.
• Maintain accurate administrative records, reports, files, and documentation.
• Coordinate company meetings, employee events, training sessions, and team activities.

Administrative & Departmental Support

• Provide administrative support to HR and Finance, including documentation, filing, and data entry.
• Assist with preparing operational reports and maintaining accurate business records.
• Coordinate with vendors, service providers, and building management to support office requirements.
• Communicate effectively with internal departments and external business partners.

Logistics & Operational Support

• Coordinate with domestic and international logistics teams regarding shipments and delivery schedules.
• Assist with shipment tracking, shipping documentation, and customs clearance coordination.
• Support the preparation of reports related to trade activities, inventory, and logistics.
• Maintain organized records related to shipments and operational activities.

Compliance & Office Procedures

• Follow company policies, procedures, and administrative guidelines.
• Maintain accurate and confidential company records.
• Support continuous improvements in administrative processes and office efficiency.

Required Qualifications

• Bachelor's degree in business administration, International Trade, or a related field.
• Minimum of 3 years of experience in office administration, preferably within a trading or distribution environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a professional approach to workplace interactions.
• Ability to work independently while collaborating effectively with other departments.
• Strong attention to detail and accuracy in documentation and recordkeeping.

Preferred Qualifications

• Experience using office management software or Enterprise Resource Planning (ERP) systems.
• Familiarity with basic accounting and human resources procedures.
• Experience coordinating logistics, shipping documentation, or international trade activities.