District Admin & PRO

NALCO An Ecolab Company; Doha; On-site; QAR 133,920 - 200,880; Full time

Job summary

NALCO An Ecolab Company in Qatar seeks a District Admin & PRO to manage government relations, immigration processes, and administrative operations for associates and the company.

You will liaise with MOI, Labor, Immigration, Environment, and other authorities, ensuring compliance with local regulations and providing executive support to district leadership.

Qualifications

• Diploma or higher required; Bachelor’s preferred.
• 3–5 years experience in PRO/GRO or Office Administration roles.
• Fluent in English and Arabic (written and spoken).
• Proficiency in Microsoft Office and email/document systems.

Responsibilities

• Manage residency permits, visas, renewals, and related documentation.
• Provide executive-level support (calendar, meetings, travel, visa processing, expense tracking).
• Ensure compliance and maintain audit-ready records for immigration, licensing, and insurance.

Skills

English

Arabic

MS Office

Communication

Education

Diploma or higher

Bachelor's degree preferred

Tools

SharePoint

Job description

The District Admin & PRO

Responsible for managing government relations, immigration processes, and administrative operations for associates and the company in Qatar. Acts as the primary liaison with Qatari authorities (MOI, Labor, Immigration, Environment, Customs, Ports) and ensures compliance with local regulations. Provides high‑level administrative support to district leadership and coordinates regional requirements, including occasional UAE‑related documentation and JAFZA Mainland.

What’s in It for You

Opportunity to tackle meaningful challenges supporting clean water, safe food, and healthy environments. Career growth in a global organization passionate about development and inclusion. Competitive benefits and a collaborative work culture that values diverse perspectives.

Key Responsibilities

• Government Relations & Immigration: manage and process residency permits, work visas, renewals, cancellations, dependents visas; act as liaison with MOI, Labor Department, Immigration, Ministry of Environment, and other authorities; handle business visas for visitors, especially critical positions; process employee site passes for Mesaieed and Ras Laffan Industrial Areas; maintain accurate records of residency IDs, passports, and government‑related documentation; advise management on legal requirements and regulatory changes; register HS Codes for new and existing products; coordinate with customs and port authorities for shipments and documentation; ensure timely issuance and renewal of business trade licenses and related corporate filings.
• Administrative Operations: provide executive‑level support (calendar management, meeting coordination, travel arrangements, visa processing, expense tracking); prepare reports, presentations, and dashboards for leadership; support HR processes (onboarding, promotions, transfers, terminations, asset handovers); manage office systems, supplies, vendor coordination; maintain SharePoint sites and shared drives for document control and team collaboration.
• Compliance & Records Management: maintain audit‑ready documentation for immigration, licensing, and insurance; track expiries and deadlines; implement alerts for renewals and inspections; ensure confidentiality and compliance with local laws and company policies.

Minimum Qualifications

• Diploma or higher (Bachelor’s preferred).
• 3‑5 years experience in PRO/GRO or Office Administration roles.
• Proven experience with Qatari immigration and labor laws; strong knowledge of government procedures.
• Fluent in English and Arabic (written and spoken).
• Proficiency in Microsoft Office, email systems, and document management tools.
• Valid QID with NOC and Qatar driving license.

Preferred Qualifications

• Customer‑service focused with strong interpersonal skills.
• Excellent time management and ability to meet critical deadlines.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently and in a team environment.
• Immediate availability preferred.