Lusail-Based Administrative Assistant | Executive Support

BuySphere Retail Staffing; Lusail; On-site; QAR 37,000 - 44,000; Full time

Job summary

BuySphere Retail Staffing in Lusail, Qatar is seeking an Administrative Assistant to support the management team and ensure smooth daily operations. Excellent English communication, strong organizational skills, and multitasking ability are required in a fast-paced environment.

The role includes managing calendars, arranging meetings with agendas and minutes, handling correspondence, maintaining filing systems, and assisting with reports, presentations, travel, onboarding, and cross-departmental

Qualifications

• Proven experience as an administrative assistant or similar role.
• Excellent English communication (written and verbal).
• Proficient in MS Office.
• Ability to prioritize tasks and manage time effectively.
• Strong attention to detail.
• Excellent organization skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage calendar and schedule appointments for management team.
• Coordinate and arrange meetings, including preparing agendas and taking minutes.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Maintain physical and electronic filing systems.
• Assist with preparing reports, presentations, and other documents as needed.
• Handle travel arrangements for employees as needed.
• Monitor office supplies and place orders when necessary.
• Assist with onboarding new employees.
• Provide general administrative support to other departments as needed.

Skills

Organizational skills

English communication

MS Office proficiency

Time management

Independent work

Tools

MS Office Suite

Job description

BuySphere Retail Staffing in Lusail, Qatar is seeking an Administrative Assistant to support the management team and ensure smooth daily operations. Excellent English communication, strong organizational skills, and multitasking ability are required in a fast-paced environment.

The role includes managing calendars, arranging meetings with agendas and minutes, handling correspondence, maintaining filing systems, and assisting with reports, presentations, travel, onboarding, and cross-departmental