Executive Office Assistant & Admin Coordinator

Qatar Airways Group; Doha; On-site; QAR 56,000 - 78,000; Full time

Job summary

Qatar Airways Group is seeking an Office Assistant to support the Shafallah Department's daily administrative operations. You will provide general administrative and secretarial support, manage records, handle confidential information, and assist with correspondence, calls, and scheduling.

The role requires English proficiency, the ability to work independently and in a team, and a valid Qatari driving license to support transport of documents.

Qualifications

• High school graduation with minimum 2 years relevant experience.
• English communication skills (speaking/reading/writing).
• Fluent in reading, writing, and speaking English; basic Arabic preferred.
• Computer literacy – MS Office Suite.
• Valid Qatari driving license.
• Able to work independently as well as part of a team.
• Able to work under pressure in a fast-paced environment.
• Demonstrate quality consciousness and problem-solving abilities.

Responsibilities

• Provide administrative and secretarial support—coordinate activities, conduct research and ensure requests are carried out.
• Handle inquiries and refer to the appropriate personnel/department.
• Review and answer mail and inquiries and determine if Executive action is required.
• Provide telephone backup coverage, schedule appointments, meetings and travel itineraries; coordinate related arrangements.
• Respond to complaints and information requests; explain procedures and policies.
• Take dictation and draft letters; prepare confidential documents and memos.
• Check incoming documents for scanning and ensure completeness/accuracy for fast-track approvals (invoices).
• Maintain confidential filing system and organize manuals and sensitive materials.
• Coordinate prompt collection of office supplies and stationeries; maintain office equipment.
• Safely transport colleagues/guests and Ministerial documents; maintain driver logs and mileage records.

Skills

English proficiency

Secretarial/administrative support

Multitasking

Teamwork & independence

Education

High school diploma

Tools

MS Office Suite

Qatari driving license

Job description

Qatar Airways Group is seeking an Office Assistant to support the Shafallah Department's daily administrative operations. You will provide general administrative and secretarial support, manage records, handle confidential information, and assist with correspondence, calls, and scheduling.

The role requires English proficiency, the ability to work independently and in a team, and a valid Qatari driving license to support transport of documents.