Executive Office Assistant - Global Cargo & Catering Ops

Tanqeeb; Doha; On-site; QAR 45,000 - 78,000; Full time

Job summary

Qatar Aircraft Catering Company is seeking an experienced administrator to support the Manager's office with secretarial duties, correspondence, and records control. The role requires discretion, accuracy, and the ability to handle confidential information while coordinating meetings and travel.

The ideal candidate holds at least a high school qualification or Bachelor’s degree-equivalent with 2 years’ related experience, fluent English, and strong organizational skills to thrive in a

Qualifications

• Fluent in reading, writing and speaking in English.
• Ability to work independently and as part of a team.
• Ability to work under pressure in a fast-paced environment with multiple tasks.
• A professional manner for interaction with high-level personnel.
• Excellent organization skills.
• Must be mature, organized, and detail oriented with strong follow-up.
• Demonstrate quality consciousness.
• Good problem solving abilities.

Responsibilities

• Perform administrative and secretarial support – coordinate activities, conduct research and ensure requests are carried out.
• Handle inquiries and/or refer to the appropriate personnel/department.
• Review and answer mail and inquiries and determine if executive action is required.
• Provide telephone backup coverage, schedule appointments, meetings and travel itineraries.
• Coordinate meetings, travel and hotel bookings and related arrangements.
• Respond to complaints and information requests; explain procedures and policies.
• Take and transcribe dictation; draft letters and internal memos; handle confidential information.
• Check incoming documents for completeness and accuracy to fast track approvals.
• Anticipate and prepare meeting materials and charts.
• Compose routine and confidential correspondence, memoranda, and reports.
• Coordinate prompt purchasing of office supplies and maintain equipment.
• Perform other department duties as directed by the Head of the Department.

Skills

English proficiency

Independent work

multitasking

Professional demeanor

Organization

Mature attitude

Quality consciousness

Problem solving

Education

Bachelor's Degree or Equivalent

Tools

MS Office

Job description

Qatar Aircraft Catering Company is seeking an experienced administrator to support the Manager's office with secretarial duties, correspondence, and records control. The role requires discretion, accuracy, and the ability to handle confidential information while coordinating meetings and travel.

The ideal candidate holds at least a high school qualification or Bachelor’s degree-equivalent with 2 years’ related experience, fluent English, and strong organizational skills to thrive in a