Document Controller / Secretary

Swan Global; Doha; On-site; QAR 89,000 - 156,000; Full time

Job summary

Swan Global in Doha, Qatar seeks an experienced Document Controller / Secretary with 5+ years of experience to manage project documents and maintain records.

You will handle registration, distribution, revision control, prepare minutes, and coordinate communication among project teams, consultants, clients, and subcontractors.

The role requires proficiency in MS Office and document management systems; experience with Aconex/EDMS/SharePoint is a plus.

Qualifications

• Minimum 5 years of relevant experience.
• Diploma/Bachelor's degree in a relevant field.
• Construction/engineering project experience preferred.

Responsibilities

• Manage and maintain project documents and records.
• Handle document registration, filing, distribution, and revision control.
• Prepare transmittals, reports, correspondence, and meeting minutes.
• Track document submissions, approvals, and revisions.
• Provide secretarial and administrative support to project teams.
• Coordinate with clients, consultants, subcontractors, and internal departments.

Skills

Strong communication

Coordination

Organization

Education

Diploma

Bachelor's degree

Tools

MS Office

Document management systems

Aconex

EDMS

SharePoint

Job description

Job Summary:

We are seeking an experienced Document Controller / Secretary with a minimum of 5 years of experience. The candidate will be responsible for maintaining accurate project documentation, controlling document flow, supporting administrative activities, and coordinating communication between project teams, consultants, clients, and subcontractors.

Key Responsibilities

• Manage and maintain project documents and records.
• Handle document registration, filing, distribution, and revision control.
• Prepare transmittals, reports, correspondence, and meeting minutes.
• Track document submissions, approvals, and revisions.
• Provide secretarial and administrative support to project teams.
• Coordinate with clients, consultants, subcontractors, and internal departments.

Requirements

• Minimum 5 years of relevant experience.
• Diploma/Bachelor's degree in a relevant field.
• Construction/engineering project experience preferred.
• Proficiency in MS Office and document management systems.
• Knowledge of Aconex/EDMS/SharePoint is an advantage.
• Strong communication, coordination, and organizational skills.