Document Controller - Development

Ariane Real Estate; Doha; On-site; QAR 70,000 - 100,000; Full time

Job summary

Ariane Real Estate in Qatar is seeking a diligent Document Controller to manage, track, and maintain all project documentation in accordance with procedures and quality standards.

You will coordinate with architects, engineers, and contractors, ensure up-to-date revisions, and support document workflows within SharePoint and other systems.

Qualifications

• Bachelor’s degree in business administration, Document Management, Information Management, or a related field.
• Professional certification in Document Control or Records Management is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

Responsibilities

• Receive, register, log, and track all incoming and outgoing project documents.
• Ensure latest approved revisions of drawings and documents are available for use and records are up to date.
• Manage and maintain design drawings, specifications, calculations, material submittals, technical reports, contracts, and project correspondence.
• Upload, organize, and maintain electronic documents within document management systems such as SharePoint or similar platforms.
• Distribute approved drawings, specifications, and technical documents to internal departments, consultants, contractors and subcontractors.
• Monitor document review and approval workflows and follow up on pending or overdue responses.
• Coordinate with architects, engineers, designers, project managers, consultants, and contractors regarding document status and approvals.
• Ensure compliance with company document control procedures and project documentation requirements.
• Generate documents and provide status updates as required.

Skills

Microsoft Office Suite

Education

Bachelor’s degree in business administration, Document Management, Information Management, or related field

Professional certification in Document Control or Records Management

Tools

SharePoint

Document management systems

Job description

A pioneering Qatar based real estate developer since 2013, Ariane Real Estate develops and operates a collection of prime properties throughout Qatar.

Job Description

Job Purpose

Provide administrative and technical document control support tothe Development Team by managing, tracking, distributing, and maintaining allproject-related documentation in accordance with company procedures, qualitystandards, and project requirements. Ensure that all design and technicaldocuments are properly controlled, updated, and accessible to relevantstakeholders.

Key Responsibilities

• Receive,register, log, and track all incoming and outgoing project documents.
  
• Ensurethat the latest approved revisions of drawings and documents are availablefor use and that document records remain accurate and up to date.
  
• Manageand maintain design drawings, specifications, calculations, materialsubmittals, technical reports, contracts, and project correspondence.
  
• Upload,organize, and maintain electronic documents within document managementsystems such as SharePoint or similar platforms.
  
• Distributeapproved drawings, specifications, and technical documents to internaldepartments, consultants, contractors and subcontractors.
  
• Monitordocument review and approval workflows and follow up on pending or overdueresponses.
  
• Coordinatewith architects, engineers, designers, project managers, consultants, andcontractors regarding document status and approvals.
  
• Ensurecompliance with company document control procedures and projectdocumentation requirements.
  
• Generatedocuments and provide status updates as required.
  

Requirements

Qualifications

• Bachelor’sdegree in business administration, Document Management, InformationManagement, or a related field.
  
• Professionalcertification in Document Control or Records Management is preferred.
  
• Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and documentmanagement systems.
  

Experience

• Minimum3–5 years of experience as a Document Controller, preferably withinconstruction, engineering, infrastructure, real estate, or project-basedenvironments.
  
• Provenexperience in managing technical documents, drawings, contracts, andproject correspondence.
  
• Experienceworking with consultants, contractors, and multidisciplinary projectteams.
  
• Familiaritywith document management systems and document control workflows.