Technical Assistant

Airswift; Doha; On-site; QAR 150,000 - 230,000; Full time

Job summary

Airswift in Doha is seeking a Technical Assistant to provide comprehensive administrative support to the Head of Construction & Projects and the Engineering & Construction team. You will assist with calendars, travel, document control, and effective communication with internal and external stakeholders.

The role emphasizes document management, onboarding/offboarding support, and coordination of personnel deployments across multiple sites, with office-based work and site visits as needed.

Qualifications

• Education: Diploma, Higher Certificate or equivalent.
• Experience: Minimum 10 years of administrative or support experience.
• Minimum 5 years supporting engineering, construction, operations, or large-scale project environments.

Responsibilities

• Executive Support: manage calendars, meetings, travel, and executive logistics while upholding confidentiality and HSE policies.
• Personnel Administration & Coordination: coordinate travel, onboarding/offboarding, leave, records, and contractor staffing needs.
• Communications & Document Management: maintain and track documents, ensure timely registrations, and support intranet updates.

Skills

Administrative skills

Document control

Coordination

Stakeholder management

MS Office

English communication

Time management

Multitasking

Education

Diploma or Higher Certificate

Tools

Document management systems

IT systems

Job description

Technical Assistant

Provide administrative, personnel coordination, document control, and executive support to the Head of Construction & Projects and the Engineering & Construction team. Support efficient department operations, workforce mobilization, personnel administration, travel coordination, and document management while ensuring effective communication with internal and external stakeholders.

Key Responsibilities

Executive Support

• Adhere to company HSE requirements, policies, procedures, and industry best practices.
• Maintain confidentiality of business and personnel information.
• Manage calendars, meetings, correspondence, travel arrangements, and executive logistics.
• Coordinate schedules and facilitate communication between management and stakeholders.
• Prepare reports, presentations, and other administrative documents.

Personnel Administration & Coordination

• Coordinate travel arrangements, accommodation, transportation, and related logistics.
• Provide general administrative support including document preparation, filing, record management, and spreadsheet maintenance.
• Organize meetings, events, and departmental communications.
• Maintain employee leave, attendance, personnel databases, and workforce records.
• Support onboarding and offboarding activities, including inductions, training, PPE, IT access, and equipment requests.
• Process employee expense claims.
• Coordinate contractor resource assignments to meet workforce planning requirements.
• Verify personnel certifications, qualifications, and mandatory training compliance.
• Support personnel mobilization and deployment across multiple work locations.
• Arrange operational training and associated travel logistics.
• Coordinate workspace allocation and general facilities support.

Communications & Document Management

• Support departmental communications and intranet updates.
• Maintain, distribute, and track technical and administrative documents.
• Ensure accurate and timely document registration within document management systems.
• Monitor document workflows and follow up on overdue actions.
• Maintain document registers and records in line with company procedures.

Working Environment

Engineering & Construction project environment. Frequent interaction with employees, contractors, and external stakeholders. Primarily office-based with occasional site visits and travel. Standard business hours with flexibility to support operational needs.

Qualifications & Experience

• Education: Diploma, Higher Certificate, or equivalent qualification.
• Experience: Minimum 10 years of administrative or support experience.
• Minimum 5 years supporting engineering, construction, operations, or large-scale project environments.

Skills & Competencies

• Strong administrative, coordination, and organizational skills.
• Experience with document control and information management systems.
• Fluent in English, with excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• Able to manage multiple priorities and work effectively under pressure.
• Strong time-management and problem-solving skills.
• Self-motivated, adaptable, and a collaborative team player.
• Proficient in Microsoft Office and other business productivity tools.
• Quick learner with the ability to adapt to new systems and technologies.