Document Controller - EDMS

Madre Integrated Engineering; Doha; On-site; QAR 100,000 - 150,000; Full time

Job summary

Madre Integrated Engineering in Doha seeks an experienced Document Controller to manage and safeguard project documents, drawings, transmittals, reports and records within the EDMS. You will ensure proper registration, numbering, classification and archival in line with project procedures and client requirements.

Coordinate submissions and approvals across engineering teams, project management, contractors, consultants, vendors and clients; maintain revision histories, prepare regular reports

Qualifications

• Minimum 5–7 years of Document Control experience in Oil & Gas, Engineering, Construction, Infrastructure, or EPC projects in Qatar.
• Strong hands-on experience with EDMS platforms such as Aconex, SharePoint, Documentum, OpenText, Asite, ProArc, or similar systems.
• Knowledge of document numbering, revision control, transmittals, MDR/document registers, workflows, drawings, and project handover documentation.
• Excellent proficiency in Microsoft Office, particularly Excel and Word, with strong communication and attention to detail.

Responsibilities

• Manage, control, and maintain all project documents, drawings, correspondence, transmittals, reports, and technical records through the EDMS.
• Ensure documents are registered, numbered, classified, reviewed, distributed, archived, and maintained per project procedures and client requirements.
• Coordinate document submissions and approvals between engineering teams, project management, contractors, consultants, vendors, and clients; maintain accurate status and revision records.
• Monitor document workflows, overdue reviews, approvals, revisions, and transmittals; generate regular document control reports, registers, trackers, and status updates.
• Maintain confidentiality, traceability, revision control, and filing systems; support project audits, handover documentation, and final dossier preparation.

Skills

Document control

Attention to detail

Coordination

Communication

Tools

Aconex

SharePoint

Documentum

OpenText

Asite

ProArc

Job description

Madre Integrated Engineering | Full time

• Manage, control, and maintain all project documents, drawings, correspondence, transmittals, reports, and technical records through the Electronic Document Management System (EDMS).
  
• Ensure documents are properly registered, numbered, classified, reviewed, distributed, archived, and maintained according to project document control procedures and client requirements.
  
• Coordinate document submissions and approvals between engineering teams, project management, contractors, consultants, vendors, and clients while maintaining accurate document status and revision records.
  
• Monitor document workflows, overdue reviews, approvals, revisions, and transmittals, and generate regular document control reports, registers, trackers, and status updates.
  
• Maintain confidentiality, document traceability, revision control, and proper electronic and physical filing systems while supporting project audits, handover documentation, and final dossier preparation.
  

Requirements

• Minimum 5–7 years of Document Control experience, preferably within Oil & Gas, Engineering, Construction, Infrastructure, or EPC projects in Qatar.
  
• Strong hands-on experience with EDMS platforms such as Aconex, SharePoint, Documentum, OpenText, Asite, ProArc, or similar systems.
  
• Strong knowledge of document numbering, revision control, transmittals, MDR/document registers, workflows, technical drawings, correspondence, archiving, and project handover documentation.
  
• Excellent proficiency in Microsoft Office, particularly Excel and Word, with strong communication, coordination, attention to detail, and the ability to handle high volumes of project documentation accurately