Document Control & Administrative Specialist for Projects

BIM Design LLC; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

BIM Design LLC in Doha seeks an experienced Administrative Assistant/Document Controller to support project teams with document management, filing, and admin tasks. You will maintain records, align with deadlines, and ensure accuracy across digital and physical documents.

The ideal candidate has at least 5 years in administration and document control, strong organization, and proficient MS Office skills. You will coordinate with internal teams and external parties to keep projects on track.

Qualifications

• Minimum 5 years of experience in administration and/or document control.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems and project documentation preferred.

Responsibilities

• Manage daily administrative tasks, including correspondence and office records.
• Receive, register, distribute, and track project documents.
• Prepare transmittals, reports, letters, and other project documents.
• Ensure proper document numbering and revision control.
• Coordinate with project teams, consultants, clients, and subcontractors.
• Maintain document registers and update records regularly.
• Schedule meetings, prepare minutes, and follow up on actions.
• Assist management and project teams with admin needs.
• Archive documents for easy retrieval and maintain confidentiality.

Skills

Document control

Administrative tasks

Microsoft Office

Organization

Time management

Communication

Attention to detail

Coordination

Tools

Document management system

Job description

BIM Design LLC in Doha seeks an experienced Administrative Assistant/Document Controller to support project teams with document management, filing, and admin tasks. You will maintain records, align with deadlines, and ensure accuracy across digital and physical documents.

The ideal candidate has at least 5 years in administration and document control, strong organization, and proficient MS Office skills. You will coordinate with internal teams and external parties to keep projects on track.