Administration & Logistics Officer

Flip retail; Qatar; On-site; QAR 78,000 - 112,000; Full time

Job summary

Flip retail is seeking an Administration & Logistics Officer to streamline office operations and support procurement, logistics, and tender activities. You will act as a liaison for staff and visitors, manage records, and organize travel and meetings with a focus on cost efficiency and compliance.

The role involves coordinating office maintenance, managing stock, preparing reports, and assisting in tender processes to ensure timely delivery of items and services.

Qualifications

• Experience in administration and logistics support.
• Ability to manage office records and vendor documents.
• Proficiency in organizing travel and meeting schedules.
• Familiarity with tendering processes is a plus.

Responsibilities

• Organize and set up meetings and events.
• Prepare correspondence and requisition forms.
• Screen mail and route packages to recipients.
• Coordinate travel, accommodation, transport and dining bookings.
• Maintain office inventory and research suppliers.
• Maintain and update office data, policies and procedures.
• Assist in tender preparation, evaluation and documentation.
• Ensure logistics for purchases and shipments are timely.
• Prepare reports and presentations with analytical data.

Skills

Office administration

Logistics coordination

Vendor management

Scheduling

Record keeping

Tools

Microsoft Excel

MS Office

Tender docs

Job description

Administration & Logistics Officer
SETTING SUMMARY:The Administration & Logistics Officer will certainly be accountable for giving efficient assistance and also act as the point of get in touch with for personnel or site visitors in managing their inquiries, giving support and also make sure success of management, purchase and also logistic activities, while giving effective use of resources in conformity with suitable requirements. Main responsibilities additionally include managing office stock, preparing normal records (e.g. costs and also workplace budget plans) as well as organizing firm documents.RESPONSIBILITIES:Organize and also set up conferences, appointments, unique functions, in-house/external as well as gatherings.Prepare correspondence, letters, faxes and requisition types.Screens as well as disperses incoming and outbound mail and fax obtains bundles from couriers (DHL, FedEx, UPS, and so on) and also offer to the right recipient.Organize, work with as well as facilitate flight booking, holiday accommodations, automobile, hotel as well as restaurant appointments overseeing admin cost and budgets.Coordinate office and maintenance problems for basic fixing (cooling, protection, office equipment, workplace cleansing, painting, and so on).Keep office materials supply, including toner for workplace tools (printers, fax, copy machine) in addition to pantry products, as well as research study new offers as well as suppliers.Maintain and also upgrade workplace company data source, policies and procedures (as needed).Help in the prep work and also circulation of records such as RFQ and also Tenders.Help in the prep work, evaluation and sychronisation of the administrative elements of the tendering procedure collates and also make certain proper documents of tender document.Make sure all elements of logistics associated with purchase, and also shipping are collaborating to supply the items/products on a timely basis.Accountable for preparing as well as delivery of orders from Talabat, Carriage and also Rafeeq.Sustains and assist with all stage of the job tasks, follow-up, sychronisation, acquire gateway pass, etc.Organize a declaring system for vital as well as confidential company records.Prepare records and also presentations with analytical data, as assigned.Job Type: Full TimeCapability to commute/relocate:Doha: Accurately commute or intending to move before beginning work (Needed).