Office Administration Coordinator - Qatar Airways - Doha, Qatar

Qatar Airways; Qatar; On-site; QAR 89,280 - 122,760; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Dynamic, multicultural work environment

Job summary

Qatar Airways is looking for an Office Administration Coordinator in Doha, Qatar. This critical role involves providing structured administrative services and interdepartmental liaison, ensuring smooth daily operations within a dynamic aviation environment.

The ideal candidate will possess a bachelor's degree, at least one year of administrative experience, and strong organizational skills to effectively support the team.

Qualifications

• Minimum 1 year of administrative or office support experience.
• Experience in database administration and record management.
• Strong written and verbal communication skills.
• Highly organized with the ability to manage confidential information.

Responsibilities

• Provide advanced administrative and confidential support to ensure efficient department operations.
• Prepare business documentation including presentations, reports, charts, and spreadsheets.
• Maintain structured filing systems, manuals, invoices, and internal records.
• Coordinate travel arrangements, meeting schedules, and communication records.
• Compile and manage staff attendance, overtime, leave records, licenses, airport passes, and training documentation.

Skills

Office administration

Document preparation and reporting

Staff records management

Travel and meeting coordination

Budget and petty cash control

Interdepartmental liaison

Database management

Communication and customer service

Education

Bachelor's degree or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Overview

Office Administration Coordinator in Doha, Qatar is a key support role within Qatar Airways Group, responsible for delivering structured administrative services, confidential coordination, and interdepartmental liaison to ensure smooth daily operations. This opportunity suits organized professionals seeking airline administration jobs in Qatar's dynamic aviation sector.

Job Details

• Country: Qatar
• City: Doha
• Industry: Airlines/Aviation
• Function: Administrative
• Salary: 8000-11000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Key Responsibilities

• Provide advanced administrative and confidential support to ensure efficient department operations
• Prepare business documentation including presentations, reports, charts, and spreadsheets
• Maintain structured filing systems, manuals, invoices, and internal records
• Coordinate travel arrangements, meeting schedules, and communication records
• Compile and manage staff attendance, overtime, leave records, licenses, airport passes, residence permits, and training documentation
• Liaise with HR on staff matters including payroll data, uniforms, medical referrals, promotions, resignations, and disciplinary cases
• Coordinate with immigration services for issuance and renewal of airport passes and residence permits
• Monitor stationery, pantry supplies, and uniforms while maintaining budget control through Oracle ordering systems
• Manage petty cash transactions, maintain registers, reconcile balances, and prepare daily cash summaries
• Oversee asset upkeep including radios, scanners, electronic devices, and other operational equipment
• Act as a point of contact for new recruits and assigned departmental services
• Handle telephone inquiries, internal requests, and staff queries professionally and efficiently

Ideal Profile

• Bachelor's degree or equivalent qualification
• Minimum 1 year of administrative or office support experience
• Experience in database administration and record management
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Highly organized with the ability to manage confidential information
• Strong interpersonal and teamwork capabilities
• Ability to work independently and meet tight deadlines
• Problem-solving skills with logical and analytical thinking
• HR or Administration qualification is an advantage

Skills Set

• Office administration
• Document preparation and reporting
• Staff records management
• Travel and meeting coordination
• Budget and petty cash control
• Interdepartmental liaison
• Database management
• Communication and customer service

Why Join Us

• Work within a globally recognized aviation organization
• Gain exposure to airline corporate and airport operations administration
• Competitive salary and professional development opportunities
• Dynamic, multicultural work environment in Doha
• Opportunity to grow within Qatar Airways Group

About the Company

Qatar Airways Group is a leading global aviation organization headquartered in Doha, operating across passenger services, cargo, engineering, and airport operations. From its early beginnings to its current international presence, the group continues to expand through operational excellence, innovation, and strong corporate governance, supporting a diverse and professional workforce worldwide.