Workplace Operations Project Office (French Speaker)

QUANTEAM - Portugal (RAINBOW PARTNERS Group); Porto; Híbrido; EUR 15 000 - 39 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

Extra holiday: Christmas Eve or New Y​

Quanteam Academy access

Elevate Program

Resumo da oferta

Quanteam, founding entity of Rainbow Partners, is seeking a Workplace Operations Project Office who speaks French to join our Porto office. You will coordinate NiP premises, manage vendors, monitor occupancy and dashboards, and drive workplace initiatives across cross-functional stakeholders.

The role requires a Bachelor’s degree and 3–5 years’ experience in coordinating multifaceted projects and workplace operations, with proficiency in English and French. Portuguese is a plus.

Qualificações

• Bachelor’s degree and 3–5 years coordinating multifunctional projects, workplace operations or facilities.
• Experience managing multiple stakeholders, internal teams and external service providers.
• Strong organisational and project coordination skills with ability to manage multiple priorities and deadlines.
• Analytical mindset with data interpretation of occupancy or utilization to drive actions.
• Good knowledge of project management tools and methodologies.
• Experience in contract, SLA and service provider management is a plus.
• Strong communication and interpersonal skills for meetings and stakeholder coordination.
• Proactive, hands-on, solution-oriented approach.
• Proficiency in English and French; Portuguese is a plus.

Responsabilidades

• Coordinate and activate NiP premises in PRT and LSB, including Villas, Honolulu Wellness Club and GetTogether areas.
• Plan and execute themed events and workplace initiatives, defining timelines, responsibilities, deliverables and KPIs.
• Manage external service providers across F&B, scenting, sports and merchandising, ensuring contract compliance and monitoring SLAs and service quality.
• Oversee the day-to-day management of the NiP Boutique and Welcome Bar.
• Define, implement and update the building zoning model, considering team allocation and space needs.
• Monitor office occupancy and utilization dashboards, analysing trends and preparing regular reports and insights.”
• Facilitate regular committees and working sessions with internal stakeholders for alignment and timely decisions.
• Coordinate and monitor transversal workplace initiatives across stakeholders.
• Support continuous improvement initiatives related to workplace operations, employee experience and space utilization.

Conhecimentos

Project coordination

Stakeholder management

Analytical mindset

Communication skills

English & French proficiency

Portuguese (basic)

Formação académica

Bachelor’s degree in Management, Engineering, Architecture, Facility Management or related field

Ferramentas

Project management tools

Descrição da oferta de emprego

Quanteam, founding entity of RAINBOW PARTNERS, is a consulting firm specialized in Banking and Financial Services. With more than 1200 consultants across 10 countries, we combine business and IT expertise to support leading institutions in transformation projects.

Our core areas:

• Operations & Finance

We are looking for a Workplace Operations Project Office (French Speaker)

Main Tasks

• Coordinate and activate NiP premises in PRT and LSB, including Villas, Honolulu Wellness Club and GetTogether areas.
• Plan and execute themed events and workplace initiatives, defining timelines, responsibilities, deliverables and KPIs.
• Manage external service providers across F&B, scenting, sports and merchandising, ensuring contract compliance and monitoring SLAs and service quality.
• Oversee the day‑to‑day management of the NiP Boutique and Welcome Bar.
• Define, implement and continuously update the building zoning model, considering team allocation, workplace needs and functional synergies.
• Monitor office occupancy and utilization dashboards, analysing trends and preparing regular utilisation reports and insights.Facilitate regular committees and working sessions with internal stakeholders, ensuring alignment, follow‑up and timely decision‑making.
• Coordinate and monitor transversal workplace initiatives, ensuring effective implementation across relevant stakeholders.
• Support continuous improvement initiatives related to workplace operations, employee experience and space utilisation.

Main Skills & Requirements

• Bachelor’s degree in Management, Engineering, Architecture, Facility Management or a related field.
• 3–5 years of experience in coordinating multifunctional projects, workplace operations, facilities or related environments.
• Experience managing multiple stakeholders, internal teams and external service providers.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities and deadlines.
• Analytical mindset, with experience interpreting occupancy, utilisation or operational data and translating insights into actions.
• Good knowledge of project management tools and methodologies.
• Experience in contract, SLA and service provider management is a plus.
• Strong communication and interpersonal skills, with the ability to facilitate meetings and coordinate stakeholders at different levels.
• Proactive, hands‑on and solution‑oriented approach.
• Professional proficiency in English and French.
• Fluency in Portuguese is a plus.
• This role offers a gross annual salary between 15.000€ to 38.500€, defined according to the candidate’s experience and competencies.
• Permanent contract (CTI).
• Health Insurance.
• Extra holiday: Christmas Eve or New Year’s Eve.
• Access to Quanteam Academy for continuous learning and certifications.
• Elevate Program to support professional development and career growth.
• Ongoing follow‑up and technical support provided by a Consultant Expert.

Hybrid position based in Porto