Top Administrative Assistant — Organize, Coordinate & Support (Faro)

PrimeEstate; Faro; Presencial; EUR 14 000 - 16 000; Tempo integral

Resumo da oferta

PrimeEstate is seeking an organized Administrative Assistant for our Faro, Portugal office. You will provide essential administrative support to the team, help manage schedules, coordinate meetings, handle correspondence, and maintain records to ensure smooth daily operations.

The ideal candidate has a high school diploma or related field, strong English communication, proficiency in Microsoft Office, and the ability to multitask while handling confidential information with discretion.

Qualificações

• High school diploma or equivalent; business admin degree a plus.
• Proven administrative experience.
• Strong communication in English; Portuguese a plus; proficient in MS Office.

Responsabilidades

• Manage calendars and schedules for team members.
• Coordinate meetings and events, including booking venues and arranging travel.
• Answer phone calls and respond to emails in a timely manner.
• Prepare correspondence, reports, and other documents as needed.
• Maintain accurate records and files.
• Order office supplies and maintain inventory.
• Assist with basic accounting tasks such as invoicing and tracking expenses.
• Provide general support to visitors and clients.

Conhecimentos

English proficiency

Portuguese language (optional)

Formação académica

High school diploma

Business administration degree (preferred)

Ferramentas

Microsoft Office

Accounting software

Descrição da oferta de emprego

PrimeEstate is seeking an organized Administrative Assistant for our Faro, Portugal office. You will provide essential administrative support to the team, help manage schedules, coordinate meetings, handle correspondence, and maintain records to ensure smooth daily operations.

The ideal candidate has a high school diploma or related field, strong English communication, proficiency in Microsoft Office, and the ability to multitask while handling confidential information with discretion.