Strategic Executive Assistant & Operations Lead for CEO

Regenesis Materials; Lisboa; Presencial; EUR 53 000 - 68 000; Tempo integral

Resumo da oferta

Regenesis Materials is seeking an Executive Assistant to the CEO to build an operations engine that maximizes the CEO's effectiveness. You will design the calendar, manage communications, track tasks, and coordinate cross-functional projects in a fast-paced, global setting.

The role focuses on translating complex priorities into clear actions, improving workflows, and ensuring high-quality execution across strategic initiatives in design, sustainability, and materials innovation.

Qualificações

• 3–5+ years of experience in design management, creative strategy, innovation projects, or related fields.
• Background in industrial design, fashion, materials science, or sustainability is an advantage.
• Experience supporting C-level executives in fast-paced environments.
• Experience in startups or high-growth companies is highly preferred.
• Advanced English proficiency (written and spoken).

Responsabilidades

• Design and manage a highly optimized CEO calendar aligned with strategic priorities.
• Attend strategic meetings, capture structured notes, and define action points.
• Draft, edit, and refine internal and external communications for the CEO.
• Translate directives into structured tasks and track cross-functional execution.
• Build and continuously improve executive productivity systems and processes.

Conhecimentos

Executive support

Calendar management

Cross-functional coordination

Project management

Communication

Strategic thinking

Formação académica

Bachelor's degree in Business Administration/Management

Ferramentas

Google Workspace

Microsoft Office

ClickUp

Notion

Asana

Descrição da oferta de emprego

Regenesis Materials is seeking an Executive Assistant to the CEO to build an operations engine that maximizes the CEO's effectiveness. You will design the calendar, manage communications, track tasks, and coordinate cross-functional projects in a fast-paced, global setting.

The role focuses on translating complex priorities into clear actions, improving workflows, and ensuring high-quality execution across strategic initiatives in design, sustainability, and materials innovation.