CEO Office - Operations Specialist

Nokia; Amadora; Presencial; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

A leading technology firm in Lisbon is seeking an Operations Specialist to enhance the effectiveness of the CEO Office by supporting daily operations, coordinating schedules, and managing documentation. The ideal candidate will have excellent organizational skills, attention to detail, and experience in project management. Familiarity with digital tools like Power BI is a plus. This role offers visibility with senior leadership and the opportunity to contribute to strategic priorities in a dynamic environment.

Qualificações

• Experience in project management or operational support roles is required.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and deadlines.

Responsabilidades

• Assist in managing the CEO Office Management System and calendar.
• Prepare operational trackers and executive presentations.
• Contribute to process optimization through digital tools.

Conhecimentos

Project management

Operational support

Communication skills

Organizational skills

Attention to detail

MS Office proficiency

Proactive approach

Ferramentas

Power BI

Power Automate

Power Apps

Salesforce

Descrição da oferta de emprego

Job Description

The CEO Office is seeking a highly organized, proactive, and detail‑oriented Operations Specialist to support the daily operations, coordination, and administration of the CEO Office. This role is primarily operational and focuses on planning, preparation, scheduling, documentation, and follow‑through to ensure the smooth functioning of the CEO Office Management System and its related activities.

The position offers the opportunity to work closely with senior leaders, gain high‑level visibility, and contribute to strategic priorities in a dynamic, fast‑paced environment, while developing foundational skills for future advancement.

How You Will Contribute And What You Will Learn

CEO Office Management System Support

• Assist in preparing and coordinating the cadence and calendar of the CEO Office Management System, including scheduling meetings, consolidating materials, preparing agendas, meeting minutes, and tracking actions.
• Ensure meetings are well‑prepared and documented, with clear follow‑up on actions and deadlines.
• Support the management of the CEO Office annual calendar, aligning engagements with Business Groups and Central Functions, and maintaining up‑to‑date calendars for effective planning and prioritization.

Operational & Administrative Support

• Prepare and update operational trackers, dashboards, and basic executive presentations.
• Track upcoming CEO meetings and lead the preparation of CEO briefing materials for internal and external meetings.
• Collaborate closely with the CEO Chief of Staff and Executive Operations Manager on strategic projects and recurring operational tasks.

Process Improvement & Automation

• Contribute to process optimization by developing and refining workflows to drive operational improvements, leveraging AI and automation tools such as Power BI, Power Automate, and Power Apps.
• Regularly suggest digital tools to improve CEO office efficiency.

Key Skills And Experience

• Experience in project management, operational support, and coordination roles supporting senior stakeholders.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and deadlines in a structured and reliable manner.
• Clear and effective written and verbal communication skills.
• Proficiency in MS Office and project management tools.
• High level of discretion, reliability, and professionalism.
• Proactive, hands‑on approach with a strong focus on execution and follow‑through.
• The role requires a candidate who can start promptly. Short transition time into the role is preferred.

Nice-to-Have

• Working knowledge of Power BI, Power Automate, and Power Apps.
• Familiarity with automation tools or digital workflow solutions.
• Knowledge of Nokia processes and internal tools.
• Experience with sCRM or Salesforce.
• Willingness to travel occasionally (up to 15%).