School Business Manager

St. Peter's International School; Palmela; Presencial; EUR 42.000 - 64.000; Jornada completa

Descripción de la vacante

Inspired Education Group seeks a School Business and Enrichment Manager to drive non-tuition revenue, profitability, and strong financial controls at the school level. You’ll lead planning, analysis, and oversight of ECAs, trips, and camps, and manage the ECA Coordinator with invoicing and provider paperwork.

You will report to senior leadership, oversee procurement and expenditure checks, and translate data into actionable recommendations while upholding Inspired policies and safeguarding

Formación

• Degree in Business, Finance, Engineering (or equivalent) with a background in business management, financial control, or procurement.
• Proven experience managing billing controls, debt follow-up, and central finance/procurement workflows.
• Experience managing staff and a background in education, camps, hospitality, or service industries.
• Advanced Excel and Airtable skills with confidence using database systems to build reports.
• Strong ability to spot data inconsistencies, evaluate supplier performance, and work with IT/Head Office to fix processes.
• Business fluency in English and Portuguese with strong written communication.
• Clear, professional communication style with discretion handling sensitive financial information.
• High attention to detail, independent problem-solving, and ability to challenge discrepancies.

Responsabilidades

• Own and manage annual business plans, revenue, and participation targets for ECAs, trips, and camps.
• Line-manage the ECA Coordinator, ensuring bookings, enrolments, and paperwork are on time.
• Review activity costings, capacities, and profit margins to improve financial contributions.
• Own the school-level charging process for non-tuition services like catering, transport, and exams.
• Maintain consistent student records and billing codes across software systems and Head Office.
• Track overdue accounts, issue reminders, and follow up on payment plans.
• Coordinate school purchasing calendars, check budget availability, and flag overspend risks.
• Oversee documentation controls for training expenses, school cards, and petty cash.
• Review route utilization and family data to propose transport revenue opportunities.
• Monitor service levels and contract compliance for third-party providers.

Conocimientos

Billing controls

Debt follow-up

Excel

Airtable

Data reporting

English

Portuguese

Communication

Problem solving

Educación

Degree in Business, Finance, Engineering (or equivalent)

Herramientas

iSAMS

SOCS

ERP systems

Descripción del empleo

Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY

The School Business and Enrichment Manager is a finance-driven and analytical role accountable for growing non-tuition revenue, improving profitability and maintaining effective school-level financial controls. The role leads the business planning, financial analysis and organisational oversight of ECAs, trips and camps, line-manages the ECA Coordinator, and ensures accurate local billing information and effective school-level debt follow-through.

Reporting to the Executive Head and Head Office, the postholder manages procurement administration and supports expenditure checks. They analyse financial and operational data, identify trends and risks, and provide clear reporting and evidence-based recommendations, taking ownership of detailed checking, administration and follow-through within agreed authority and Inspired policies.

KEY RESPONSIBILITIES

• Business Planning: Own and manage annual business plans, revenue, and participation targets for ECAs, trips, and camps.
• Team Management: Line-manage the ECA Coordinator, ensuring all bookings, enrolments, and provider paperwork are done on time.
• Financial Analysis: Review activity costings, capacities, and profit margins to improve financial contributions without losing quality.
• Billing Accuracy: Own the school-level charging process for all non-tuition services like catering, transport, and exams.
• Data Integration: Maintain consistent student records and billing codes across all software systems and Head Office.
• Debt Management: Track overdue accounts, issue reminders, and follow up on authorized payment plans.
• Procurement Control: Coordinate school purchasing calendars, check budget availability, and flag overspend risks.
• Expense Supervision: Oversee documentation controls for training expenses, school cards, and petty cash.
• Transport Optimization: Review route utilization and family data to propose opportunities for transport revenue growth.
• Supplier Performance: Monitor service levels and contract compliance for third-party providers like catering and transport.

THE IDEAL CANDIDATE WILL HAVE

• Education & Experience: Degree in Business, Finance, Engineering (or equivalent) with a background in business management, financial control, or procurement.
• Financial & Billing Skills: Proven experience managing billing controls, debt follow-up, and central finance/procurement workflows.
• Team & Service Leadership: Experience managing staff and a desirable background in education, camps, hospitality, or service industries.
• Data & Tech Proficiency: Advanced Excel/Airtable skills with confidence using database systems (e.g., iSAMS, SOCS, ERPs) to analyze data and build reports.
• Process Improvement: Strong ability to spot data inconsistencies, evaluate supplier performance, and work with IT/Head Office to fix process weaknesses.
• Languages: Business fluency in both English and Portuguese, including strong written communication skills.
• Communication & Discretion: Clear, professional communication style with strict discretion when handling sensitive family financial information.
• Personal Attributes: High attention to detail, independent problem-solving skills, and the confidence to challenge discrepancies or elevate issues.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.