On-Site School Admin & Data Specialist (Bilingual)

Inspired Education; Setúbal; On-site; EUR 15,000 - 21,000; Full time

Job summary

Inspired Education Group is seeking a School Administrative Assistant for PaRK International School Alfragide in Lisbon, Portugal. This on-site role focuses on coordinating daily operations, welcoming families, and supporting the admissions team while maintaining data accuracy and GDPR-compliant records.

The ideal candidate will have 2–3 years of admin experience in premium environments, bilingual English/Portuguese communication skills, and strong proficiency in Microsoft Office and school

Qualifications

• Bilingual fluency in English and Portuguese is required (written and spoken).
• 2–3 years of administrative experience in international or premium environments preferred.
• Strong multitasking, organization, and problem-solving under pressure.

Responsibilities

• Front Desk & Customer Relations: main point of contact for students, parents, staff, and visitors.
• Manage the school switchboard, gate/reception enquiries, and incoming emails with speed and accuracy.
• Support Admissions by welcoming families, directing inquiries, and assisting with onboarding documents for new students.
• Maintain accurate student attendance records and manage databases.

Skills

Bilingual English & Portuguese

Multitasking

Interpersonal skills

Customer service

Education

University degree preferred

Tools

Microsoft Office

School Management Systems

Job description

Inspired Schools in Lisboa, P11, PT. Full time on site position offers great opportunities for career growth.

Location:

Lisbon, PT

Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13. In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations.

They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment. By joining our award-winning team of over 14,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations.

We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY

As a School Administrative Assistant at PaRK International School Alfragide, you will be the vital engine driving the daily operations of our vibrant, multicultural campus. Serving as a key link between the school management, academic staff, and our community of diverse families, you will balance administrative excellence with exceptional customer service. This fast-paced role requires an agile professional who can manage accurate student data systems while maintaining the warm, high-level communication that defines an Inspired Education Group school.

KEY RESPONSIBILITIES

• Front Desk & Customer Relations Serve as the main point of contact for students, parents, staff, and visitors, ensuring a professional, premium, and welcoming environment.
• Manage the school switchboard, gate/reception enquiries, and incoming generic email correspondence with speed and accuracy.
• Support the Admissions Team by welcoming prospective families, directing enquiries, and assisting with onboarding documentation for new students.
• Maintain accurate, up-to-date student attendance records and database management.
• Assist the Academic Coordinators with internal schedules, report cards, calendar updates, and the organization of school examinations (Cambridge IGCSE / IB Diploma).
• Coordinate the internal logistics for school events, field trips, parent-teacher meetings, and extracurricular activities.
• Manage day-to-day office supplies, uniform requests, and direct invoicing/billing alignments with the centralized Finance Team.
• Handle sensitive student and staff documentation with absolute confidentiality, in strict compliance with GDPR standards.
• Monitor visitor access badges and logbooks, actively reinforcing the school's health, safety, and safeguarding procedures.
• Draft and dispatch official school announcements and daily updates to parents in both fluent English and Portuguese.

THE IDEAL CANDIDATE WILL HAVE

• Secondary Education degree (University Degree preferred).
• 2–3 years of administrative experience (international or premium environments preferred).
• Bilingual fluency in English and Portuguese (written and spoken) is required.
• Proficiency in Microsoft Office (experience with School Management Systems is a plus).
• Strong multitasking, organization, and problem-solving skills under pressure.
• Excellent interpersonal and client-facing communication skills.
• High adaptability and collaborative mindset.

Safeguarding Statement: Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.