Organized Office Assistant - Full-Time in Funchal (Accomm.)

EventMakers Entertainment; Funchal; On-site; EUR 11,000 - 13,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

EventMakers Entertainment in Funchal, Madeira, Portugal is seeking an organized Office Assistant to support daily administrative tasks and keep the office running smoothly.

You will handle visitors, calls, emails, scheduling, document preparation, data entry, and coordination with vendors. Strong English skills are essential; Portuguese is a plus. The role offers full-time hours and accommodation if needed.

Qualifications

• High school diploma or equivalent; further education in Office Administration or related field is a plus.
• Proven experience as an Office Assistant or in a similar role preferred but not required
• Excellent communication skills in English (Portuguese proficiency is a plus)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other computer programs
• Strong organizational skills with the ability to multi-task effectively in a fast-paced environment
• Attention to detail with the ability to maintain confidentiality of sensitive information
• Positive attitude with a willingness to learn new tasks and take on additional responsibilities

Responsibilities

• Greet and assist visitors, answer phone calls, and respond to emails
• Maintain office supplies inventory and place orders as needed
• Organize and schedule appointments, meetings, and travel arrangements for staff
• Prepare and distribute correspondence, memos, reports, and other documents
• Assist with data entry, filing, and record keeping
• Coordinate with vendors for office maintenance and repairs
• Assist with general office tasks such as photocopying, scanning, and printing
• Other duties as assigned by the management team

Skills

Organization

Attention to detail

Communication skills

English proficiency

Education

High school diploma

Tools

Microsoft Office Suite

Job description

EventMakers Entertainment in Funchal, Madeira, Portugal is seeking an organized Office Assistant to support daily administrative tasks and keep the office running smoothly.

You will handle visitors, calls, emails, scheduling, document preparation, data entry, and coordination with vendors. Strong English skills are essential; Portuguese is a plus. The role offers full-time hours and accommodation if needed.