Operations Manager Assistant - Remote

She Codes; Viseu; Remote; EUR 70,000 - 110,000; Full time

Job summary

SheCodes, a leading online coding school for women, seeks an operations leader to translate growth visions into robust, scalable systems. You will own processes, timelines, and cross-functional coordination across product, marketing, and finance.

In this remote leadership role, you’ll manage a small global team, optimize workflows, implement scalable systems, and partner with the founder to reach our goal of 1 million students.

Qualifications

• Experience in ed-tech, online education, or creator-led businesses.
• 1–2 years in operations or project management, ideally within a startup or small company.
• Active daily use of AI tools (ChatGPT, Claude, or similar) integrated into your workflow.
• Proven experience supporting remote teams across time zones.
• Excellent written English with async communication.
• Self-directed with ownership mindset.
• Strong organizational skills and PM tool experience.

Responsibilities

• Support scaling operations from 250k to 1,000,000 students.
• Coordinate product launches end-to-end.
• Track enrollments, conversion, and student satisfaction; turn data into decisions.
• Identify bottlenecks and remove them.
• Lead a small remote team across time zones.
• Hire and onboard new teammates; build 30/60/90 day plans.
• Audit workflows and document SOPs; set up project tracking (Linear/Slack).
• Manage vendor relationships, contracts, renewals.
• Coordinate with our accountant on routine financial matters.

Skills

Operations management

Remote team leadership

AI tools usage

Project planning

Analytical thinking

Tools

Linear

Notion

Slack

Job description

About Us

SheCodes is one of the world's largest online coding schools for women, with 250,000+ students across 180 countries. We are a profitable, founder-led company entering our most ambitious chapter: launching SheCodes AI and scaling toward our mission of teaching 1 million women around the globe how to code.

The Role

SheCodes is one of the world's largest online coding schools for women, with 250,000+ students across 180 countries. We have a massive audience, a proven product, and a clear roadmap. What we need is a strategic operator who can turn that vision into reality. You will be the operational engine behind SheCodes' next phase of growth. The founder leads product, curriculum, and teaching. You support the team, timelines, hiring, systems, and the daily decisions that determine whether we reach 1 million students or stay where we are. This is a leadership role for someone who thrives on building structure where there is none, who sees problems before they become crises, and who believes that operational excellence is what separates good companies from great ones.

What You'll Support

Growth Operations

• Support the operational strategy for scaling SheCodes from 250,000 to 1,000,000 students
• Coordinate product launches from planning through execution
• Track key business metrics (enrollments, conversion rates, student satisfaction) and turn data into decisions
• Identify growth bottlenecks and remove them

Team Leadership

• Manage and develop a small remote team across multiple time zones
• Run weekly syncs, 1-on-1s, and performance reviews
• Set clear expectations, build accountability, and foster a culture that is fast, kind, and results-driven
• Identify when team members need support, development, or a change in direction, and handle those conversations with honesty and care

Hiring and Talent

• Support the hiring process: job descriptions, candidate screening, interviews, and onboarding
• Build 30/60/90 day plans for every new hire
• Develop a talent pipeline for future roles as we scale

Systems and Processes

• Audit existing workflows and eliminate inefficiencies
• Document standard operating procedures so the business is never dependent on any single person's knowledge
• Set up and manage project tracking (we use Linear and Slack)
• Automate what can be automated, remove what does not need to exist

Admin and Coordination

• Manage vendor relationships, contracts, and renewals
• Coordinate with our accountant on routine financial matters
• Oversee invoice processing, payment scheduling, and tool subscriptions

Marketing Coordination

• Coordinate marketing efforts across paid advertising, email, and partnerships
• Manage external hires and agencies working on growth initiatives
• Ensure marketing execution stays on timeline and within budget

Who We're Looking For

Essential Qualifications

• Experience in ed-tech, online education, or creator-led businesses
• 1-2 years of experience in operations or project management, ideally within a startup or small company
• Active daily use of AI tools (ChatGPT, Claude, or similar) integrated into your workflow, not as an experiment but as a core part of how you work
• Proven experience supporting remote teams across time zones
• Excellent written English with the ability to communicate clearly and professionally in async environments
• A self-directed working style with the confidence to make decisions, take ownership, and move forward without constant direction
• Strong organizational skills and experience with project management tools such as Linear, Notion, Slack, or similar platforms

Highly Valued

• Experience hiring and supporting teams across multiple countries
• Familiarity with platforms such as Stripe or general SaaS infrastructure
• A genuine passion for education, women in technology, or global social impact

Why This Role Matters

SheCodes has already changed the trajectory of 250,000 women's careers. We receive messages every week from students who landed their first tech role, launched their first product, or gained the confidence to call themselves a builder. And we are just getting started. The founder can build the best coding education in the world, but he cannot do that and run the operations. This is where you come in. Your work will directly determine how many women we reach, how fast we grow, and whether we achieve our goal of 1 million students. If you are looking for a role where your work has a measurable impact on real lives, where you can build something meaningful from the ground up, and where operational leadership is valued as the strategic function it truly is, we would love to hear from you.