Office Manager - Funchal, Madeira

Horizon Financial Services; Funchal; Presencial; EUR 9800 - 13 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Assistance with housing

Competitive salary

Resumo da oferta

Horizon Financial Services in Funchal, Madeira is seeking an organized Office Manager to oversee daily operations and support a small administrative team. You will coordinate meetings, manage correspondence, monitor supplies, and maintain a positive, productive office atmosphere.

The role requires strong communication skills in English (Portuguese a plus), proficiency with MS Office, and the ability to maintain confidentiality.

Qualificações

• Proven experience as an Office Manager or similar role in a fast-paced environment.
• Excellent organizational skills and ability to multitask.
• Strong written and verbal communication in English; Portuguese a plus.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic accounting concepts.
• Familiarity with office management software (Trello, Asana) preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsabilidades

• Manage day-to-day office operations including organizing schedules, coordinating meetings and handling correspondence.
• Monitor and maintain office supplies, equipment and facilities to ensure a well-functioning work environment.
• Oversee the administrative team and provide guidance and support as needed.
• Develop and implement office policies and procedures to improve efficiency and productivity.
• Assist with budget management by tracking expenses and negotiating with vendors for cost-effective solutions.
• Conduct regular performance evaluations for administrative staff to ensure company standards are met.
• Collaborate with other departments to coordinate projects and events as needed.
• Maintain accurate records of employee attendance, leave requests and other HR-related tasks.
• Address employee concerns or conflicts in a timely manner to promote a positive work culture.

Conhecimentos

Office management

Organizational skills

Communication skills

Multitasking

Bilingual English/Portuguese

Confidentiality

Leadership

Ferramentas

MS Office

Excel

PowerPoint

Trello

Asana

Descrição da oferta de emprego

As an Office Manager for our company based in Funchal Madeira

you will be responsible for overseeing all administrative and operational tasks within the office Your main goal will be to ensure the smooth functioning of our office by managing daily operations and maintaining a positive work environment

Responsibilities

• Manage day-to-day office operations including organizing schedules coordinating meetings and handling correspondence


• Monitor and maintain office supplies equipment and facilities to ensure a well-functioning work environment


• Oversee the administrative team and provide guidance and support as needed


• Develop and implement office policies and procedures to improve efficiency and productivity


• Assist with budget management by tracking expenses and negotiating with vendors for cost-effective solutions


• Conduct regular performance evaluations for administrative staff to ensure company standards are met


• Collaborate with other departments to coordinate projects and events as needed


• Maintain accurate records of employee attendance leave requests and other HR-related tasks


• Address employee concerns or conflicts in a timely manner to promote a positive work culture

Requirements

• Proven experience as an Office Manager or similar role in a fast-paced environment


• Excellent organizational skills with the ability to multitask and prioritize responsibilities effectively


• Strong communication skills both verbal and written with fluency in English Portuguese is a plus


• Proficient in MS Office Word Excel PowerPoint with knowledge of basic accounting principles


• Familiarity with office management software eg Trello Asana is preferred


• Ability to maintain confidentiality while handling sensitive information


• Biometric passport is preferred due to international travel requirements


• Possess excellent leadership skills with the ability to motivate others

We offer An exciting opportunity to join our dynamic team in Funchal with competitive salary of 1200$ per month

• Contract job without accommodation


• Assistance with finding suitable housing

We value diversity and welcome applicants of all nationalities as long as they possess the necessary work visapermit for Portugal