Office Manager (Contract Position)

ConFlip; Faro; Presencial; EUR 11 000 - 14 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Accommodation provided

Resumo da oferta

ConFlip in Faro, Portugal is seeking an organized Office Manager to oversee day-to-day office operations on a contract basis. The role requires multitasking, strong communication, and attention to detail, with responsibilities spanning HR onboarding, payroll support, vendor liaison, and budgeting.

The position offers accommodation during the contract period. English proficiency is essential with Portuguese a plus; experience with MS Office is required to ensure efficient administrative workflows.

Qualificações

• Proven experience as an Office Manager or similar role.
• Excellent organizational skills and attention to detail.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• English communication skills; Portuguese proficiency is a plus.
• Familiarity with onboarding and employee records.
• Ability to work independently with minimal supervision.
• Budget management experience preferred.
• Bachelor's degree in Business Administration or related field preferred.

Responsabilidades

• Manage the daily operations of the office, including answering phone calls and emails, scheduling appointments, and maintaining office supplies.
• Assist with HR duties such as onboarding new employees, maintaining employee records, and processing payroll.
• Coordinate travel arrangements for staff members.
• Prepare and distribute memos, letters, and other office documents.
• Organize meetings and take meeting minutes when needed.
• Handle confidential information with discretion.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services.
• Maintain office equipment and troubleshoot any issues that may arise.
• Keep track of expenses and prepare reports for budgeting purposes.

Conhecimentos

Office management

Organization

MS Office

English proficiency

Formação académica

Bachelor's degree in Business Administration

Descrição da oferta de emprego

Office Manager (Contract Position)

Location: Faro, Portugal

We are seeking an organized and efficient Office Manager to join our team in Faro, Portugal on a contract basis. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring that all administrative tasks are completed in a timely and accurate manner. This is a great opportunity for someone who is detail-oriented, able to multitask, and has excellent communication skills.

Responsibilities

• Manage the daily operations of the office, including answering phone calls and emails, scheduling appointments, and maintaining office supplies
• Assist with HR duties such as onboarding new employees, maintaining employee records, and processing payroll
• Coordinate travel arrangements for staff members
• Prepare and distribute memos, letters, and other office documents
• Organize meetings and take meeting minutes when needed
• Handle confidential information with discretion
• Liaise with vendors and suppliers to ensure timely delivery of goods and services
• Maintain office equipment and troubleshoot any issues that may arise
• Keep track of expenses and prepare reports for budgeting purposes

Requirements

• Proven experience as an Office Manager or similar role
• Excellent organizational skills and attention to detail
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills in English (Portuguese proficiency is a plus)
• Familiarity with basic HR processes such as onboarding new employees and maintaining employee records
• Ability to work independently with minimal supervision
• Prior experience in managing budgets is preferred
• Bachelor's degree in Business Administration or a related field is preferred

Salary

1300 USD per month

Accommodation

Accommodation will be provided during the duration of the contract.

Note: This position is open to all candidates regardless of gender. We are committed to creating an inclusive work environment where all employees feel valued and respected.