Office Assistant Facilities

CTR; Benavente; Presencial; EUR 17 000 - 25 000; Tempo integral

Resumo da oferta

CTR in Portugal is seeking an Office Assistant to join the Facilities team. You will provide administrative support, manage documents, and help with budgeting and reporting.

The role requires 2-4 years in admin, strong MS Office skills, good English, and a proactive, detail‑oriented mindset. You will collaborate with internal and external stakeholders to keep operations running smoothly.

Qualificações

• High School education or higher.
• 2-4 years experience in administrative support roles.
• Document control and budget administration.
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint).
• Good level of spoken and written English.

Responsabilidades

• Provide administrative support to the Facilities Department;
• Maintain and organize department records, files, and documentation;
• Prepare reports, spreadsheets, presentations, and other administrative documents;
• Coordinate meetings, schedules, and communications with internal and external stakeholders;
• Support compliance with Facilities procedures, policies, and legal requirements;
• Assist with waste management records and environmental documentation;
• Support the implementation and maintenance of 5S and workplace organization initiatives;
• Contribute to continuous improvement activities within the Facilities Department;
• Perform other administrative duties as required to support the department's operations.

Conhecimentos

Administrative support

Budget administration

Document control

Microsoft Office

English proficiency

Communication skills

Teamwork

Formação académica

High school or higher

Ferramentas

Excel

Word

PowerPoint

Descrição da oferta de emprego

Would you like to join a dynamic, fast growing and challenging company?

CTR/Hayco is a multinational manufacturing company looking for an Office Assistany to join our Facilities team in Portugal.

Descrição de emprego:

Job Purpose

Provide administrative support to the Facilities Department, ensuring effective document control, budget tracking, and day-to-day administrative activities. Maintain accurate records, prepare reports and presentations, and support departmental processes.

Job Responsibilities

• Provide administrative support to the Facilities Department;
• Maintain and organize department records, files, and documentation;
• Prepare reports, spreadsheets, presentations, and other administrative documents;
• Coordinate meetings, schedules, and communications with internal and external stakeholders;
• Support compliance with Facilities procedures, policies, and legal requirements;
• Assist with waste management records and environmental documentation;
• Support the implementation and maintenance of 5S and workplace organization initiatives;
• Contribute to continuous improvement activities within the Facilities Department;
• Perform other administrative duties as required to support the department's operations.

Job Requirements

• High School education or higher;
• 2-4 years experience in administrative support roles;
• Document control and budget administration;
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint);
• Good level of spoken and written English;
• Experience in Facilities-related activities is an advantage;
• Knowledge of waste management, 5S, and other Facilities standards is preferred;
• Organization and attention to detail;
• Good communication skills;
• Proficiency in Excel, Word, and PowerPoint;
• Ability to manage multiple tasks;
• Teamwork and proactive attitude;
• English proficiency;
• Knowledge of 5S and waste management is a plus.