Office Assistant

Auxadi; Lisboa; Hybrid; EUR 11,000 - 17,000; Full time

Job summary

Auxadi in Lisbon is seeking an organized and proactive Office Assistant to support daily operations and administrative processes in our Lisbon office.

You will coordinate suppliers, assist facilities management, manage office supplies, help with onboarding and employee administration, handle filing and document control, and support internal communications and company events to maintain an efficient workplace.

Responsibilities

• Manage daily office operations and administrative processes.
• Coordinate with suppliers and service providers, ensuring smooth service delivery and contract compliance.
• Support facilities management, acting as the main liaison with reception teams, building management, and external vendors.
• Coordinate office supplies and purchasing requests.
• Support expense tracking and administrative documentation.
• Maintain filing, archiving, and document management systems.
• Assist with onboarding activities and employee administration processes.
• Support internal communications and company events.
• Support front desk and reception-related activities.
• Collaborate with different teams to ensure an efficient and well-organized workplace environment.

Job description

At Auxadi, we are looking for an organized and proactive Office assistant to support the day-to-day operations of our Lisbon office.

This is a hands-on role for someone who enjoys working in a collaborative environment, maintaining efficient administrative processes, and supporting colleagues across different teams. The successful candidate will help ensure the office runs smoothly while providing administrative and operational support.

What will my functions be?

• Manage daily office operations and administrative processes.
• Coordinate with suppliers and service providers, ensuring smooth service delivery and contract compliance.
• Support facilities management, acting as the main liaison with reception teams, building management, and external vendors.
• Coordinate office supplies and purchasing requests.
• Support expense tracking and administrative documentation.
• Maintain filing, archiving, and document management systems.
• Assist with onboarding activities and employee administration processes.
• Support internal communications and company events.
• Support front desk and reception-related activities.
• Collaborate with different teams to ensure an efficient and well-organized workplace environment.