Office Administrator

Ecojob; Faro; On-site; EUR 8,400 - 9,600; Full time

Job summary

Ecojob in Faro is seeking an organized Office Administrator to handle day-to-day administrative tasks and support a professional team. You will greet visitors, manage records, coordinate meetings, and assist with basic financial tasks.

Ideal candidates have a high school diploma, strong MS Office skills, and excellent written and verbal communication. The role requires strong organizational abilities, multitasking, and attention to detail.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet visitors, answer calls and respond to emails.
• Manage office supplies and inventory, including orders.
• Maintain company databases, records, and files.
• Coordinate meetings, appointments and travel.
• Assist with invoicing, accounting, and other financial tasks.
• Support HR onboarding and employee records.
• General administrative duties like photocopying, scanning, filing.

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office

Job description

Office Administrator

We are seeking an organized and detail-oriented Office Administrator to join our team in Faro. As an Office Administrator, you will be responsible for managing the day-to-day administrative and clerical tasks of the office. This position is ideal for someone who is looking to gain experience in administration and develop their skills in a professional setting.

Responsibilities

• - Greet and assist visitors, answer phone calls, and respond to emails
• - Manage office supplies and inventory, including ordering and restocking as needed
• - Maintain and update company databases, records, and files
• - Coordinate meetings, appointments, and travel arrangements for staff members
• - Assist with invoicing, accounting, and other financial tasks as needed
• - Support HR department with onboarding new employees and maintaining employee records
• - Perform general administrative duties such as photocopying, scanning, and filing documents

Requirements

• - High school diploma or equivalent; college degree preferred
• - Proficiency in Microsoft Office (Word, Excel, Outlook)
• - Excellent communication skills (both written and verbal)
• - Strong organizational skills with the ability to multitask and prioritize tasks effectively
• - Attention to detail and accuracy is crucial in this role
• - Prior experience in an administrative role is preferred but not required

This full-time position offers a salary of $900 per month. We prefer candidates who are already based in Faro or nearby cities.