Office Administrative Assistant

Imperial Brands PLC; Lisboa; On-site; EUR 25,000 - 35,000; Full time

Job summary

A leading global FMCG company is seeking an Office Administrative Assistant to provide executive support and manage office operations in Lisbon. The ideal candidate should be highly organized, proactive, and possess strong multitasking abilities. Responsibilities include calendar management, event coordination, and supporting financial tasks. The role requires proficiency in Microsoft Office and fluency in English, with additional Spanish skills a plus. This full-time position offers growth opportunities within a diverse and inclusive work environment.

Qualifications

• Proven experience as an Office Assistant or Administrative Support.
• Strong organizational and multitasking skills.
• High level of discretion when handling confidential information.

Responsibilities

• Provide executive support including calendar management and travel planning.
• Oversee general office operations such as supplies and filing.
• Coordinate internal events, meetings, and training sessions.
• Support financial tasks like invoice processing and document organization.
• Assist cross-functional teams with administrative needs.

Skills

Organizational skills

Multitasking skills

Proficiency in Microsoft Office

Fluency in English

Fluency in Spanish

Discretion and trust

Collaborative attitude

Job description

Office Administrative Assistant

Join Imperial Brands PLC.

Are you highly organized, proactive, and passionate about supporting business leaders and streamlining operations? Join Imperial Brands PLC as our next Office Administrative Assistant and become a key player in maintaining a smooth and professional workplace.

Location: Lisbon - onsite.

Principal Accountabilities

• Provide executive support, including calendar management, travel planning, and meeting coordination
• Oversee general office operations such as supplies, filing, and front‑line communications
• Coordinate internal events, meetings, and training sessions
• Support financial tasks like invoice processing, document organization, and accountant liaison
• Assist cross‑functional teams (HR, Marketing, Logistics, etc.) with administrative needs
• Help develop and implement simple, efficient procedures and workflows

Skills and Experience Required

• Proven experience as an Office Assistant or Administrative Support
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Full proficiency in English. Fluency in Spanish is a plus
• High level of discretion and trust when handling confidential information
• A collaborative, can‑do attitude with the ability to work independently

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at [e-mail] to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award‑winning development programmes that creates exciting and rewarding career opportunities for all. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

Seniority level

Not Applicable

Employment type

Full‑time

Job function

Administrative

Industries

Tobacco Manufacturing

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.