Mid-term Google Workspace Admin →

Wise Pirates; Portugal; Hybrid; EUR 35,000 - 55,000; Full time

Job summary

Wise Pirates is seeking an experienced Google Workspace Admin to support our internal and client environments. You will ensure secure, efficient operation of Google Workspace, manage user lifecycles, and optimize configurations across multiple orgs.

You will drive security enforcement, data protection, and policy governance while enabling AI, automation, and data teams. This role requires hands-on expertise with Admin Console, Cloud Platform updates, and client-facing support.

Qualifications

• 3+ years hands-on experience managing Google Workspace for 100+ users.
• Expertise in Google Admin Console across Users, Groups, Security, Devices, Billing.
• Strong knowledge of Mail routes, DNS, MX, SPF, DKIM, DMARC and security protocols (SSO/SAML/OAuth).
• Experience with Google Vault for eDiscovery and archiving policy management.

Responsibilities

• Manage full user lifecycle (onboarding, offboarding, changes) for Google Workspace and client environments.
• Enforce security policies, MFA, and monitoring of alerts and data loss prevention.
• Configure org units, settings, and policies to optimize performance and security.
• Automate tasks using Google Apps Script or Python to improve efficiency.
• Oversee third-party integrations with Google Workspace and secure OAuth connections.
• Provide Tier 2/3 support for complex Google Workspace issues and maintain documentation.

Skills

Google Workspace

Security & Compliance

Scripting

OAuth 2.0

Mobile Device Management

Tools

Google Vault

Google Apps Script

Python

Job description

We are seeking an experienced and meticulous Google Workspace Admin to act as the operational backbone of our digital collaboration and productivity environment. This role is crucial for ensuring the security, efficiency, and seamless operation of our internal Google Workspace ecosystem, as well as managing clients’ environments and providing support to their administrative teams where applicable.

The ideal candidate is a proactive problem-solver with deep technical proficiency in managing and securing enterprise-level cloud collaboration tools. You must be eager to continuously evolve our existing solutions alongside updates to the Google Cloud Platform.

You will be responsible for user lifecycle management, security policy enforcement, configuration optimization, and providing expert-level support. You will directly enable our teams, including those focusing on AI, automation, and data, to work effectively and securely, both internally at Wise Pirates and with our clients.

Key Responsibilities

• Core Administration: Manage the full user lifecycle (onboarding, offboarding, changes) for all Google Workspace accounts, licenses, and groups (Gmail, Drive, Meet, Calendar, Chat) for the company and its clients.
• Security & Compliance: Implement, manage, and audit security settings, including enforcing Multi-Factor Authentication, monitoring security alerts, managing spam filters, configuring data loss prevention policies, and collaborating with the internal team to audit behaviour and compliance.
• Access & Sharing: Control and audit internal and external sharing policies for Google Drive, ensuring sensitive company data and client files are protected and shared according to established governance policies.
• Policy Management: Configure and manage organizational units, settings, and policies across the entire Google Workspace environment to meet business requirements and optimize performance.
• Automation & Efficiency: Identify opportunities to automate administrative tasks using scripting (Google Apps Script, Python) to improve operational efficiency and consistency.
• Integration Management: Manage third-party integrations with Google Workspace, ensuring secure connections via OAuth 2.0 and API management.
• Troubleshooting: Provide Tier 2 and Tier 3 technical support for complex Google Workspace issues related to mail flow, calendar synchronization, Drive access, mobile device management, and user authentication.
• Monitoring & Reporting: Use the Google Workspace Admin Console and related tools to monitor system health, audit logs, generate usage reports, and proactively identify potential issues or non-compliance.
• Change Management: Communicate upcoming platform changes, new feature rollouts, and best practices to end-users and organizational stakeholders.

Technical & Platform Skills

• Experience: Minimum 3 years of hands‑on experience managing and administering a Google Workspace (formerly G Suite) environment for an organization with 100+ users.
• Admin Console: Expert proficiency in the Google Workspace Admin Console across all domains (Users, Groups, Security, Reporting, Devices, Billing).
• Mail & identity protocols: Strong knowledge of core internet protocols relevant to email (DNS, MX, SPF, DKIM, DMARC) and security (SSO, SAML, OAuth).
• Google Vault: Experience with Google Vault for eDiscovery and archival policy management.
• Scripting: Familiarity with scripting languages (Google Apps Script or Python) for automating administrative tasks is a significant advantage.
• Device management: Experience managing Mobile Device Management within the Google Workspace environment.

Behavioral Skills

• High Attention to Detail: Meticulous in configuration, user provisioning, and adherence to security standards.
• Proactive Problem Solver: Ability to anticipate administrative and security challenges and implement preventative measures.
• Customer Service Focus: Strong commitment to providing timely, expert support and clear technical explanations to end-users.
• Security Mindset: Naturally applies a security‑first perspective to all configuration and policy decisions.
• Documentation Skills: Ability to create clear, accurate, and up‑to‑date documentation for internal processes and user guides.
• Kindness: At Wise Pirates we promote and admire kindness, regardless of rhythm, intensity, or efficiency.
• Analytical Mindset: Capable of putting data first and obsessed with analytical initiatives and insight building, always with client satisfaction and business results in mind.
• AI Readiness: Interest and fluency in using AI as a partner to deliver efficient value, respecting security and privacy regulations.
• Innovation Lover: Someone seeking continuous growth and desiring to be part of innovative solutions.
• Results-Oriented Zeal: An unwavering commitment to the client’s bottom line. You are expected to push boundaries, not just to secure environments but to optimize them, chasing best overall performance and business goals.

Nice to Have

• Google Workspace Administrator Certification or Google Cloud Certified Professional Cloud Architect.
• Experience integrating Google Workspace with other identity providers such as Azure AD or Okta.
• Knowledge of Google Cloud Platform IaaS and PaaS services, particularly as they relate to security and data handling.
• Experience with Data Loss Prevention and retention policy implementation.
• Experience with end clients in an agency or consultancy role.