Member Events Manager - AETHOS Lisbon

Aethos; Lisboa; On-site; EUR 55,000 - 80,000; Full time

Job summary

Aethos Lisbon opens in 2027 and seeks an inventive, calm, and highly organized Member Events Manager to lead the planning and delivery of our events programme across the hotel and private club. Reporting to the Membership Director, you will execute member gatherings and brand activations from concept through on-the-night delivery.

You will supervise pre-opening initiatives, coordinate suppliers and partners, and ensure events reflect the Aethos spirit with exceptional service and thoughtful

Qualifications

• Proven track record in event production and management within luxury lifestyle hospitality, private members’ clubs, premium cultural spaces, or high-end creative agencies.
• Strong operational background in managing event budgets, vendor contracts, run sheets, technical riders, licensing, and floor logistics.
• Keen visual and spatial eye with understanding of atmosphere, lighting, sound, pacing, and styling.
• Calm, composed under pressure, personable with talent, VIPs, and members.

Responsibilities

• Pre-Opening & Launch Programme: support events around Aethos Lisbon opening (June 2027) and ongoing seasonal programming.
• Carry out the events strategy with the Membership Director, manage day-to-day planning and execution within budget.
• Develop and maintain the events calendar balancing member gatherings, guest experiences, and partner activations.
• Follow creative direction to ensure cohesive atmosphere, design, and service aligned with Aethos spirit.
• Coordinate suppliers, performers, hosts, and creative partners with briefs, contracts, timelines, and logistics.
• Manage event budgets, track spend against forecasts, and report results to the Membership Director.
• Lead on-site event execution with hospitality, F&B, and operations teams for top-tier service.
• Collaborate on guest lists, VIP access, and welcome for major events.
• Partner with marketing on invitations, event communications, promotion, and content capture.
• Support brand partnerships and external cultural collaborations through co-planning and activation.
• Oversee event compliance, licensing, safety, security, and accessibility.
• Track attendance, feedback, and performance metrics; prepare post-event reports.
• Maintain production run sheets, technical riders, vendor files, and budget records.
• Attend events and cultural gatherings to discover fresh talent and partners.
• Maintain visible house hosting presence and warm guest interactions.
• Work with membership, marketing, operations, and F&B to deliver cohesive experiences.

Skills

Event production

Budget management

Vendor management

Aesthetics & design

Hosting & hospitality

Networking

Fluent English & Portuguese

Job description

Join the Aethos Community – Hospitality with Purpose.

At Aethos, we believe in extraordinary places, passionate people, and meaningful connections. Hospitality should inspire and elevate — leaving a lasting impact on mind, body, and soul. That is why we carefully choose our locations and build teams looking for more than just a job — teams that thrive in a true community.

Aethos focuses on sustainability, well-being, and the luxury of time and space. We create retreats from the everyday, offering a sanctuary from the stress of modern life. Our goal? To redefine hospitality — building a place where both guests, members, and team members feel at home, inspired, and connected.

About Aethos Lisbon

Opening in June 2027, Aethos Lisbon will bring our conscious luxury philosophy to the heart of Portugal’s vibrant capital. Blending cultural heritage with modern design, the property will feature an exclusive private members’ club, boutique accommodations, bespoke wellness and dining spaces, and a thoughtfully curated environment designed to serve as an urban sanctuary for creators, innovators, and mindful travellers.

Join us!

We are looking for an inventive, calm, and highly organised Member Events Manager (m/f) to lead the planning and delivery of our events programme across both the hotel and the private club at Aethos Lisbon. Reporting directly to the Membership Director, you will handle the full execution of member gatherings and brand activations from initial concept through to on-the-night delivery. In this role, you will be the conductor of meaningful shared experiences, ensuring every gathering feels thoughtful, cohesive, and deeply rooted in the Aethos spirit.

Role Description

• Pre-Opening & Launch Programme: Support the events programme before and after the June 2027 opening of Aethos Lisbon, helping deliver opening events, launch moments, and ongoing seasonal programming for both the hotel and the club.
• Strategy & Delivery: Carry out the events strategy agreed with the Membership Director, managing day-to-day planning and execution while keeping every event on schedule and within budget.
• Calendar Management: Develop and maintain the comprehensive events calendar, creating a balanced mix of member gatherings, guest experiences, and partner activations.
• Creative Atmosphere & Design: Follow the creative direction set by the Membership Director, ensuring each event is cohesive in atmosphere, design, and service, and true to the spirit of Aethos.
• Supplier & Talent Coordination: Coordinate suppliers, performers, hosts, and creative partners, managing briefs, contracts, production timelines, and logistics.
• Financial Management: Manage event budgets, rigorously tracking spend against forecasts and reporting results to the Membership Director.
• On-Site Event Leadership: Lead on-site event execution, collaborating closely with hospitality, F&B, and operations teams to maintain exceptional service standards from setup to close.
• Guest Lists & VIP Access: Work alongside the membership team on guest lists and door flow for major on-site and off-site events, ensuring members and VIPs receive priority access and a warm welcome.
• Marketing Collaboration: Partner with the marketing team on invitations, event communications, promotion, and content capture so that each gathering is clearly shared across our channels.
• Partnerships & Activations: Support brand partnerships and external cultural collaborations by co-planning and executing joint activations.
• Compliance & Safety: Oversee event compliance, including licensing, health and safety, security, and accessibility, adhering strictly to house policies.
• Data, Feedback & Reporting: Track attendance, feedback, and performance metrics, preparing post-event reports and actionable recommendations so each activation informs the next.
• Documentation & Operations: Maintain detailed production run sheets, technical riders, vendor files, and budget records.
• Talent Scouting & Networking: Attend events, gallery openings, and cultural gatherings across Lisbon’s creative scene to discover fresh talent, performers, speakers, and suppliers.
• House Hosting & Floor Presence: Maintain a visible presence on property and act as a warm, confident host during events.
• Cross-Department Collaboration: Work seamlessly with membership, marketing, operations, and F&B teams to deliver a cohesive experience for members and guests alike.

Candidate Profile

• Experience: Proven track record in event production and management within luxury lifestyle hospitality, private members’ clubs, premium cultural spaces, or high-end creative agencies.
• Production & Logistical Skills: Strong operational background in managing event budgets, vendor contracts, run sheets, technical riders, licensing, and floor logistics.
• Creative & Aesthetic Sensibility: Keen visual and spatial eye, with an understanding of atmosphere, lighting, sound, pacing, and styling.
• Presence & Hospitality: Calm, composed under pressure, and personable, with a natural flair for hosting and building rapport with members, artists, and VIPs.
• Network: Well-connected with Lisbon’s creative scene, local artists, musicians, speakers, and cultural suppliers.
• Languages: Professional fluency in English and Portuguese is required.
• Work Style:Highly structured, solution-oriented, hands-on, and comfortable working flexible hours, including evenings and weekends during major events.

What We Offer

• Stability: Full-time employment contract.
• Remuneration: Competitive salary package commensurate with role and experience.
• Environment: Integration into the founding pre-opening team of a flagship urban property within a growing international boutique brand.
• Development: Opportunities for continuous training, creative autonomy, and career growth across the Aethos Group.