Medical Devices Installation Project Coordinator

Jobgether; Portugal; Remote; EUR 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Remote working

International exposure

Meaningful impact

Professional development

Innovative environment

Collaborative culture

Career opportunities

Job summary

Jobgether, on behalf of a partner company, is seeking a Medical Devices Installation Project Coordinator based in Portugal. You will plan and deliver medical equipment installations across Europe, the Middle East, India, Africa, and APAC, coordinating site surveys through to completion.

You will manage schedules, allocate engineers and vendors, communicate with customers and stakeholders, track milestones, ensure compliance and quality procedures, and maintain documentation using Monday.com and

Qualifications

• Experience in installation coordination, project coordination, scheduling, administration, or customer service in the medical devices industry.
• Excellent written and verbal communication across regions.
• Strong organizational and time-management abilities.
• Experience coordinating field engineers, suppliers, or subcontractors.
• Proactive problem-solving and attention to detail.
• Ability to work independently within a collaborative team.

Responsibilities

• Coordinate installation projects from surveys to completion across regions.
• Schedule field service engineers, subcontractors, and vendors.
• Serve as primary coordination point between customers and teams.
• Manage customer communications about schedules and updates.
• Review site surveys and relay installation requirements.
• Monitor milestones and ensure timely completion.
• Maintain project documentation and reports.
• Ensure compliance documentation and quality procedures.

Skills

Installation coordination

Project coordination

Scheduling

Administration

Customer service

Communication

Time management

Stakeholder management

Microsoft Office

Project tracking software

Tools

Microsoft Office

Job description

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Medical Devices Installation Project Coordinator based in Portugal.

As a Medical Devices Installation Project Coordinator, you will play a key role in ensuring the successful planning and delivery of medical equipment installations across Europe, the Middle East, India, and Africa (EMEIA), as well as the Asia-Pacific region. You will coordinate installation projects from initial site surveys through to final completion, ensuring timelines, resources, and customer expectations are effectively managed. Acting as the central point of contact between customers, field engineers, subcontractors, distributors, and internal teams, you will facilitate smooth communication and efficient project execution. You will oversee scheduling, optimize technical resource allocation, monitor project milestones, and proactively address operational challenges. Working in a fast-growing medical technology environment, you will contribute to the delivery of innovative solutions that support more accurate and effective cancer treatments. This is an excellent opportunity to combine project coordination, customer service, and operational planning while making a meaningful contribution to healthcare innovation.

Accountabilities:

• Coordinate medical equipment installation projects from initial site surveys through to successful completion, ensuring timely and efficient delivery.
• Schedule and manage field service engineers, subcontractors, and third-party vendors across multiple geographical regions.
• Serve as the primary coordination point between customers, engineers, distributors, suppliers, regional managers, and internal stakeholders.
• Manage customer communications regarding installation schedules, site access requirements, project updates, and any changes to planned activities.
• Review site survey information and communicate technical installation requirements to the relevant engineering teams.
• Collaborate with regional managers and field engineers to establish installation schedules and optimize resource allocation and engineer utilization.
• Manage multiple installation projects simultaneously, balancing competing priorities while maintaining high customer service standards.
• Monitor project progress, track milestones, and ensure all installation activities are completed according to agreed timelines.
• Identify, assess, and escalation potential risks, scheduling conflicts, delays, and installation-related issues, ensuring timely resolution.
• Maintain accurate project documentation, records, communication logs, and installation reports.
• Ensure all required compliance documentation and quality management procedures are completed and maintained.
• Prepare project reports and contribute to data collection, performance tracking, and operational analytics.
• Maintain project management and communication platforms, including Monday.com, ensuring information remains accurate and up to date.
• Support the development and continuous improvement of installation documentation, forms, workflows, and procedures.

Requirements:

• Previous experience in installation coordination, project coordination, scheduling, administration, or customer service within the medical device industry.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with customers and stakeholders across different geographical regions.
• Strong organizational and time-management abilities, with the capacity to manage multiple projects, deadlines, and competing priorities simultaneously.
• Experience coordinating field engineers, technical teams, suppliers, subcontractors, or other external service providers.
• Excellent attention to detail, problem-solving capabilities, and a proactive approach to identifying and resolving operational challenges.
• Strong interpersonal skills and the ability to build and maintain effective working relationships with internal and external stakeholders.
• Proficiency in Microsoft Office applications and familiarity with project tracking, scheduling, and communication tools.
• Experience maintaining accurate project records, documentation, reports, and communication logs.
• Ability to work independently while contributing effectively to a collaborative, customer-focused team.

Additional qualifications that would be an advantage:

• Experience supporting technical, engineering, healthcare, or medical equipment installation projects.
• Familiarity with project management principles, methodologies, and best practices.
• Previous experience using project management software and workflow management platforms.
• Understanding of risk management, issue resolution, and change management processes.
• Experience preparing project reports, monitoring performance indicators, and providing stakeholder updates.
• Relevant project management qualifications, certifications, or professional training.
• Previous experience working in a fast-paced, service-oriented, and customer-focused environment.

Benefits:

• Competitive salary: Annual compensation ranging from £30,000 to £45,000, depending on experience and qualifications.
• Remote working: Fully remote position, with the flexibility to work from the UK or elsewhere in Europe.
• International exposure: Opportunity to coordinate projects across EMEIA and APAC regions while collaborating with geographically distributed teams.
• Meaningful impact: Contribute to the deployment of innovative medical technologies that improve the accuracy, effectiveness, and comfort of cancer treatments.
• Professional development: Opportunity to develop project coordination, technical knowledge, and stakeholder management skills within the medical technology sector.
• Innovative environment: Work within a growing MedTech organization combining entrepreneurial agility with the stability and resources of an established international healthcare investment group.
• Collaborative culture: Join a global team committed to innovation, quality, and improving healthcare outcomes.
• Career opportunities: Gain valuable experience in international installation project management and medical technology operations.