Lead Document Controller at Gleeds

Gleeds; Lisboa; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Career development opportunities

Employee Assistance Programme

Job summary

Gleeds in Sines, Portugal is seeking a full-time, on-site Document Controller for a large-scale data centre project. You will join a dynamic team to manage project documents and ensure accurate, accessible records throughout delivery.

You will maintain and update document control procedures, coordinate with the project team, manage submissions, and produce regular reports while ensuring standards compliance. Strong English and construction doc experience required.

Qualifications

• Proven experience in document control management within the construction industry.
• Strong understanding of document control processes and systems.
• Experience in setting up workflows for RFI.
• Expert user in Autodesk Construction Cloud.
• Proficient in Bluebeam and other document controlling tools.
• Attention to detail and a commitment to maintaining high standards of accuracy.
• Ability to work autonomously.
• Ability to collaborate, onboard and train other users.
• High level of English.
• Eligible to work in Portugal.
• Available to work in Sines 5 days per week (no rotation applies).

Responsibilities

• Maintaining and updating document control procedures and systems, ensuring all documents are correctly filed and easily retrievable.
• Coordinating with the project management team to ensure timely submission and approval of documents.
• Monitoring document workflows and ensuring compliance with company standards and project requirements.
• Providing training and supporting to the project team on document control processes and systems.
• Conducting regular revisions to ensure document control processes are being followed and identify areas for improvement.
• Liaising with the client, contractors, and other stakeholders to manage document submissions and approvals.
• Preparing and distributing document control reports to the project management team.
• Verifying and checking for standards compliance.
• Remaining in the remit of your role.

Skills

Document control management

Attention to detail

Autonomy

Team training

English proficiency

Education

Education in construction-related field

Tools

Autodesk Construction Cloud

Bluebeam

Job description

This Full time on site position offers great opportunities for career growth.

About this opportunity

Professional responsible for technical documentation of a large-scale data centre construction project. This role ensures that all project documentation is accurate, up-to-date, and accessible to relevant stakeholders, supporting the successful delivery of projects.

Location: Sines, Portugal.

This role requires being on-site during the work week. No rotation or fly-in/fly-out arrangement applies.

Responsibilities

• Maintaining and updating document control procedures and systems, ensuring all documents are correctly filed and easily retrievable.
• Coordinating with the project management team to ensure timely submission and approval of documents.
• Monitoring document workflows and ensuring compliance with company standards and project requirements.
• Providing training and supporting to the project team on document control processes and systems.
• Conducting regular revisions to ensure document control processes are being followed and identify areas for improvement.
• Liaising with the client, contractors, and other stakeholders to manage document submissions and approvals.
• Preparing and distributing document control reports to the project management team.
• Verifying and checking for standards compliance.
• Remaining in the remit of your role.

As a Gleeds team member, you will have access to:

• Opportunities to develop and grow your career
• Employee Assistance Programme

Who we’re looking for: Experience, Knowledge and Key Skills

• Proven experience in document control management within the construction industry.
• Strong understanding of document control processes and systems.
• Experience in setting up workflows for RFI.
• Expert user in Autodesk Construction Cloud
• Proficient in Bluebeam and other document controlling tools.
• Attention to detail and a commitment to maintaining high standards of accuracy.
• Ability to work autonomously.
• Ability to collaborate, onboard and train other users.
• High level of English.
• Eligible to work in Portugal.
• Available to work in Sines 5 days per week (no rotation applies).

Qualifications

• Education in the construction\-related field is desirable.

A world of opportunity Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people - colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose. With over 75 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities - giving everyone a safer and more sustainable place to live, work and thrive. Our values underpin what we stand for and how we work:

• Professionalism with personality
• Excellence with humility
• Innovation with agility

We’re an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.