Global Executive Assistant — Lisbon & Europe

Arcesium; Lisboa; On-site; EUR 35,000 - 52,000; Full time

Job summary

Arcesium, a global financial technology firm, is expanding in Europe and seeking an Executive Assistant in Lisbon to support office operations and leadership. You will manage local bookings, calendars, and events, while coordinating with global teams to ensure smooth day-to-day operations.

The role requires strong English communication, discreet handling of confidential information, and a proactive approach to travel and scheduling.

Qualifications

• 4–6 years of executive assistant experience, preferably supporting senior leaders in global or multi-location organisations.
• Strong analytical and organisational skills with high attention to detail and multi-project capability.
• Excellent written and verbal communication in English; Portuguese is a plus.

Responsibilities

• Manage local bookings and administration for the Lisbon office.
• Support team meetings, events, and leadership town halls.
• Coordinate calendars for Arcesium leaders across time zones.
• Assist with travel arrangements, visas, and itineraries as needed.
• Take on ad hoc projects and drive them to completion.

Skills

Calendar management

Office suite

Communication skills

Travel coordination

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Arcesium, a global financial technology firm, is expanding in Europe and seeking an Executive Assistant in Lisbon to support office operations and leadership. You will manage local bookings, calendars, and events, while coordinating with global teams to ensure smooth day-to-day operations.

The role requires strong English communication, discreet handling of confidential information, and a proactive approach to travel and scheduling.