Front Office & Administrative Assistant

Quadrante; Amadora; On-site; EUR 24,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Flexible ways of working

International exposure

Job summary

Quadrante in Portugal is seeking a Front Office & Administrative Assistant to join our Office Team in Alfragide. You will be the first point of contact for visitors and a key support for our teams, ensuring smooth day-to-day operations.

We value experience in reception/administration, strong MS Office skills, and excellent Portuguese and English communication, with the ability to work autonomously and multitask in a dynamic, international environment.

Qualifications

• Previous experience in reception, secretarial or administrative support roles.
• Good knowledge of Microsoft Office.
• Strong organizational skills, autonomy and ability to manage multiple tasks.

Responsibilities

• Manage the reception service, including welcoming visitors, handling phone calls and managing mail and deliveries.
• Book travel and accommodation for employees, balancing cost, timing and needs.
• Create Purchase Orders (PO) and Goods Receipts (REC) for the Office with suppliers and internal teams.
• Provide general administrative support to ensure efficient office operations.

Skills

Reception experience

Administrative support

MS Office

Portuguese & English

Autonomy & multitasking

Tools

ERP tools

Job description

At Quadrante, we go far beyond designing infrastructure — we create the conditions for people, cities and industries to move forward. Today, Quadrante brings together more than 1,500 professionals across 20+ countries, connecting engineering, architecture, sustainability and consulting to solve complex challenges and shape the future.

Working at Quadrante means to Build Something You Will Never Forget. Not only the projects you will help deliver. But the challenges you will overcome, the teams you will grow with, the impact you will create, and the career you will build along the way.

Here, you will find an ambitious and international environment where curiosity is valued, ownership is expected, and growth is accelerated — supported by the distinctive pillars of our Employee Value Proposition:

• A global engineering platform, offering international exposure and opportunities to shape your career across geographies and markets.
• Meaningful projects in infrastructure, energy and sustainability that leave a lasting impact.
• Accelerated development through challenging experiences and continuous growth opportunities.
• A culture built on ambition, cooperation, ownership, integrity and flexibility.

Quadrante creates a unique context for you to grow with a meaningful impact.

The Opportunity

We are currently looking for a Front Office & Administrative Assistant to join our Office team and ensure the smooth day-to-day running of our office, being the first point of contact for visitors and a key support for our teams.

Location: Alfragide | Contract type: Full-time | Seniority level: Associate

Job Responsibilities – What you will build:

In this role, you will contribute directly to shaping our future and creating tangible impact.

You will:

• Manage the reception service, including welcoming visitors, handling phone calls and managing mail and deliveries
• Manage and book travel and accommodation for employees, ensuring the best balance between cost, timing and the needs of each trip
• Create Purchase Orders (PO) and the corresponding Goods Receipts (REC) related to the Office, working closely with suppliers and internal teams
• Provide general administrative support to ensure the efficient operation of the office

Job Requirements – What will help you thrive:

We believe great careers are built through a combination of ambition, capability and mindset.

You will likely succeed in this role if you bring:

• Previous experience in reception, secretarial or administrative support roles
• Knowledge of management/ERP tools for creating POs and RECs (valued)
• Good knowledge of Microsoft Office
• Strong organizational skills, autonomy and the ability to manage multiple tasks simultaneously
• A solution-oriented mindset
• Good command of Portuguese and English, both written and spoken

Job Offer – What you can expect from us:

• Competitive compensation package
• Health insurance and additional benefits
• Flexible ways of working
• International exposure and career opportunities
• Continuous learning and development
• A collaborative and values-driven culture

Joining Quadrante means becoming part of a multidisciplinary team where innovation and technical excellence come together to turn ideas into reality.

Build projects.

Build connections.

Build your future.

Build Something You Will Never Forget.

LEGAL DISCLAIMER

This job posting is part of a recruitment process for Quadrante. Information on the remuneration for the position in question, as well as on other relevant remuneration conditions and on the collective labour regulation instrument applicable to Quadrante, taking into account its primary and secondary CAE (economic activity classification), will be shared with candidates at a further stage of the selection process.

This information is provided prior to the potential conclusion of the employment contract, in order to allow for informed and transparent negotiation on remuneration, based on objective and gender-neutral criteria, in accordance with the framework established by Directive (EU) 2023/970 of the European Parliament and of the Council of 10 May 2023.

The candidate may request additional clarification on the respective criteria used to determine remuneration, remuneration levels and their progression.