Executive Assistant

CostaTerra Golf & Ocean Club; Comporta; Presencial; EUR 38 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Work-Family Culture

Global Career Opportunities

Competitive Salarys

Development Programs

Medical Insurance

Meal Allowance

Staff Restaurant

Staff Events

Staff accommodation if you are not лок

Resumo da oferta

Costaterra Golf & Ocean Club, a private members–only community in Comporta, Portugal, seeks an Executive Assistant to the General Manager. You will provide high-level administrative, organizational, and operational support to ensure the GM’s daily activities and business commitments run smoothly.

The role requires a bachelor’s degree in business, hospitality, or a related field, plus experience supporting senior executives in luxury settings.

Qualificações

• Bachelor's degree in Business Administration, Hospitality Management, Communications, or related field.
• Experience in an Executive Assistant or similar role is desirable.
• Hospitality, luxury resort, real estate, or private club experience is advantageous.

Responsabilidades

• Manage the General Manager's calendar, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, and supporting documentation.
• Attend meetings when required, record minutes, and follow up on action items.
• Screen and manage incoming correspondence, emails, phone calls, and requests.
• Coordinate cross-functional activities and follow up with department leaders.
• Organize domestic and international travel arrangements and hospitality logistics.
• Maintain confidential records and assist with executive communications.
• Support special projects and operational initiatives as needed.

Conhecimentos

Organizational skills

English communication

Attention to detail

Discretion & confidentiality

Problem-solving

Independent work

Proactive mindset

MS Office Suite

Relationship building

Adaptability

Formação académica

Bachelor's degree in Business Administration, Hospitality Management, or related field

Ferramentas

MS Office Suite

Descrição da oferta de emprego

Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC). DLC is known for developing luxury residential communities and resorts.

Costaterra is a private members only residential community in Comporta – Portugal. It combines luxury living with top-tier hospitality, offering incredible dining, a world-class golf course, spa services, outdoor pursuits, and immersive local experiences.

The Personal Assistant to the General Manager provides high-level administrative, organizational, and operational support to ensure the efficient management of the General Manager's daily activities, priorities, and business commitments. This role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple tasks in a fast-paced and dynamic environment.

The Personal Assistant acts as a key point of coordination between the General Manager and internal and external stakeholders, helping to streamline communication, facilitate decision-making processes, and ensure the smooth execution of business objectives.

What you will do?

Executive Support

• Manage and maintain the General Manager's calendar, appointments, meetings, and travel arrangements.
• Coordinate and prioritize scheduling requests to ensure effective time management.
• Prepare meeting agendas, presentations, reports, and supporting documentation.
• Attend meetings when required, record minutes, and follow up on action items.
• Screen and manage incoming correspondence, emails, phone calls, and requests.
• Perform any other duties or responsibilities as assigned by the General Manager to support the successful operation of the business.

Communication & Coordination

• Act as a liaison between the General Manager and internal departments, external partners, members, guests, and stakeholders.
• Ensure timely and professional communication on behalf of the General Manager.
• Coordinate the flow of information and follow up on outstanding items with relevant departments.
• Assist in drafting correspondence, reports, announcements, and presentations.

Administrative Management

• Maintain accurate records, files, and confidential documentation.
• Prepare reports, spreadsheets, and business summaries as requested.
• Monitor deadlines and ensure follow-up actions are completed within agreed timelines.
• Support the preparation and organization of operational and strategic meetings.

Project & Operational Support

• Assist with special projects and business initiatives as assigned by the General Manager.
• Coordinate cross-functional activities and follow up with department leaders regarding project progress.
• Support the implementation of operational improvements and strategic initiatives.
• Help monitor key deliverables and ensure accountability across stakeholders.

Event & Travel Coordination

• Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Coordinate executive visits, meetings, events, and hospitality arrangements.
• Ensure all logistics are managed efficiently and professionally.

Confidentiality & Professionalism

• Handle highly sensitive and confidential information with discretion and integrity.
• Maintain a professional image while interacting with senior leadership, members, guests, and external stakeholders.
• Exercise sound judgment and uphold the highest standards of confidentiality.

What are we looking for?

Education

• Bachelor's degree in Business Administration, Hospitality Management, Communications, or a related field preferred.

Experience

• Experience in an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role (desirable but not mandatory).
• Previous experience supporting senior executives is highly desirable.
• Hospitality, luxury resort, real estate, or private club experience is an advantage.

Knowledge, Skills & Competencies

• Outstanding organizational and time-management skills.
• Excellent verbal and written communication skills in English.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• High level of discretion, professionalism, and confidentiality.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and proactively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to build and maintain effective working relationships across all levels of the organization.
• Flexibility to adapt to changing priorities and business needs.

What do we offer?

• Work-Family Culture
• Global Career Opportunities
• Competitive Salarys
• Development Programs
• Medical Insurance
• Meal Allowance
• Staff Restaurant
• Staff Events
• Staff accommodation if you are not local

If you have what it takes and want to build a career , this is the place for you!