F&B Administrative

CostaTerra - Sociedade Imobiliária de Grândola, Lda.; Portugal; Presencial; EUR 11 000 - 15 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical Insurance

Meal Allowance

Staff Restaurant

Staff Events

Staff accommodation

Resumo da oferta

CostaTerra - Sociedade Imobiliária de Grândola, Lda. in Comporta, Portugal, seeks an Administrative Support specialist to assist the F&B department with records, schedules, and onboarding. You will ensure accurate documentation and smooth daily operations.

Responsibilities include purchase orders, reports, meetings, fleet and uniforms management, menu updates, licenses, and audits. A professional, confidential approach and proficiency in MS Office are essential to support guests, members, and

Qualificações

• Must have strong organizational skills and ability to prioritize tasks.
• Experience in administrative roles, preferably in hospitality or service.
• Proficient in Microsoft Office programs (Word, Excel).

Responsabilidades

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets with department managers.
• Support onboarding and training coordination for F&B staff.
• Assist with purchase orders, invoices, and expense tracking.
• Prepare daily, weekly, and monthly operation reports.
• Organize and document departmental meetings; record minutes and follow up on action items.
• Support fleet management for the department.
• Support uniforms management for the department.
• Assist in creating, formatting, and updating F&B menus for accuracy and brand consistency.
• Maintain up-to-date licenses, permits, and training records.
• Support audits and inspections by providing necessary documentation.

Conhecimentos

Organizational skills

Administrative experience

MS Office

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Who are we?

Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC). DLC is known for developing luxury residential communities and resorts. Costaterra is a private members only residential community in Comporta – Portugal. It combines luxury living with top-tier hospitality, offering incredible dining, a world-class golf course, spa services, outdoor pursuits, and immersive local experiences.

What you will do?

Administrative Support

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets in collaboration with department managers.
• Support, onboarding, and training coordination for F&B staff.

Operational Tasks

• Assist with purchase orders, invoices, and expense tracking.
• Prepare daily, weekly, and monthly reports (e.g. extra time, weekly operational).
• Organize and document departmental meetings, taking minutes and following up on action items.
• Organize and document departmental meetings, taking minutes and following up on action items.
• Support on the department fleet management
• Support on the department uniforms management
• Support in the creation, formatting, and updating of food and beverage menus, ensuring accuracy, brand consistency, and appealing design.
• Maintain up-to-date licenses, permits, and training records.
• Support audits and inspections by providing necessary documentation.

What are we looking for?

• Great organizational skills and the ability to prioritize and follow through on task.
• Prior experience in an administrative capacity working with F&B teams; experience in the hospitality or service industry is strongly preferred.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to guests, members and team members.
• Must possess high level of confidentiality and discretion.
• Proficient in Microsoft Office programs (Word, Excel).

What do we offer?

• Work-Family Culture
• Global Career Opportunities
• Competitive Salarys
• Development Programs
• Medical Insurance
• Meal Allowance
• Staff Restaurant
• Staff Events
• Staff accommodation if you are not local.

If you have what it takes and want to build a career , this is the place for you!

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world.

For more information about our company, please visit: http://www.discoverylandco.com.

Discovery Land Company and all US-based affiliate companies participate in e-Verify. Please see these notices for more information: Right to Work Notice and E-Verify Participation.