Executive Office & Logistics Coordinator

MNLK IMMUNOTHERAPEUTICS UNIPESSOAL LDA; Porto; Híbrido; EUR 22.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working model

Descripción de la vacante

MoonLake Immunotherapeutics is seeking an organized Office & Logistics Assistant to support daily office services, travel arrangements and governance activities with discretion and a proactive mindset. The role involves coordinating supplies, facilities, events, and using MS Office while maintaining accurate records.

This hybrid position requires 2 days per week in Porto, with strong emphasis on communication, multitasking and teamwork to ensure smooth operations across the organisation.

Formación

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• 2+ years of demonstrable experience as an office assistant or in a similar administrative role.

Responsabilidades

• Support office services, stock management, facilities coordination and audits.
• Coordinate end-to-end travel and logistics for employees and executives.
• Assist in meetings, events, and on-site coordination with vendors.
• Support implementation of workflows and tools (BizAway, HelpDesk Portal, SharePoint).
• Provide governance-supported executive and administrative assistance.

Conocimientos

English proficiency

Organisational skills

Time management

Written communication

Verbal communication

Problem solving

Event coordination

Multitasking

Professionalism

Discretion & confidentiality

Independence & Teamwork

Adaptability

Microsoft Office Suite

Educación

Bachelor's degree in Business Administration or related

Herramientas

Microsoft Office Suite

SharePoint

HelpDesk Portal

Descripción del empleo

MoonLake Immunotherapeutics is seeking an organized Office & Logistics Assistant to support daily office services, travel arrangements and governance activities with discretion and a proactive mindset. The role involves coordinating supplies, facilities, events, and using MS Office while maintaining accurate records.

This hybrid position requires 2 days per week in Porto, with strong emphasis on communication, multitasking and teamwork to ensure smooth operations across the organisation.