Executive Assistant to GM Portugal - Operations & Engagement

Suntory Beverage & Food Spain; Lisboa; Presencial; EUR 36 000 - 52 000; Tempo integral

Resumo da oferta

Executive Assistant to the General Manager Portugal at Suntory will act as a trusted partner to the leadership team, coordinating calendars, travel, expenses and office operations to enable strategic priorities.

In this hands-on role you will manage complex schedules, coordinate cross-functional activities, oversee the Portugal office environment, and support budget tracking, vendor relations and onboarding processes, contributing to a smooth, high-performing organisation.

Qualificações

• Experience in Executive Assistant, Office Management or Administrative Support roles.
• Outstanding organisational and prioritisation skills.
• Strong Portuguese and Spanish communication.
• Excellent stakeholder management and relationship-building.
• Ability to manage multiple workstreams simultaneously.
• Confidence using Microsoft Office and business systems.
• Problem-solving mindset with a proactive approach.
• Experience supporting senior leaders and handling confidential information.

Responsabilidades

• Act as the primary support partner to the General Manager.
• Coordinate complex calendars, meetings, travel arrangements and expenses.
• Ensure smooth day-to-day operations and efficient time management for senior leadership.
• Support key business activities and leadership priorities.
• Oversee day-to-day management of the Portugal office environment.
• Coordinate suppliers, facilities, office services and workplace improvements.
• Ensure an engaging and productive workplace experience for employees and visitors.
• Manage office resources, equipment and administrative processes.
• Coordinate the corporate vehicle fleet, including contracts, maintenance, compliance and administration.
• Manage key operational services and vendor relationships.
• Support budget tracking and cost optimisation initiatives.
• Collaborate with Finance and Legal teams to ensure smooth operations and compliance.
• Support employee-related administration and benefits processes.
• Coordinate activities related to health, life and workplace insurance.
• Assist with onboarding, offboarding and employee administration processes.
• Help foster a positive employee experience across the organisation.
• Lead the planning and coordination of internal meetings, team events and engagement initiatives.
• Support business gatherings, leadership events and team-building activities.
• Create exceptional experiences that strengthen collaboration and culture.
• Support commercial and cross-functional projects across the business.
• Identify opportunities to improve processes and increase operational efficiency.
• Contribute to initiatives that support business growth and organisational effectiveness.

Conhecimentos

Executive support

Office management

Administrative support

Organisational skills

Communication skills

Stakeholder management

Multitasking

Microsoft Office

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Executive Assistant to the General Manager Portugal at Suntory will act as a trusted partner to the leadership team, coordinating calendars, travel, expenses and office operations to enable strategic priorities.

In this hands-on role you will manage complex schedules, coordinate cross-functional activities, oversee the Portugal office environment, and support budget tracking, vendor relations and onboarding processes, contributing to a smooth, high-performing organisation.