Assistant to General Manager (Temporary)

Suntory Beverage & Food Spain; Lisboa; Presencial; EUR 36 000 - 52 000; Tempo integral

Resumo da oferta

Executive Assistant to the General Manager Portugal at Suntory will act as a trusted partner to the leadership team, coordinating calendars, travel, expenses and office operations to enable strategic priorities.

In this hands-on role you will manage complex schedules, coordinate cross-functional activities, oversee the Portugal office environment, and support budget tracking, vendor relations and onboarding processes, contributing to a smooth, high-performing organisation.

Qualificações

• Experience in Executive Assistant, Office Management or Administrative Support roles.
• Outstanding organisational and prioritisation skills.
• Strong Portuguese and Spanish communication.
• Excellent stakeholder management and relationship-building.
• Ability to manage multiple workstreams simultaneously.
• Confidence using Microsoft Office and business systems.
• Problem-solving mindset with a proactive approach.
• Experience supporting senior leaders and handling confidential information.

Responsabilidades

• Act as the primary support partner to the General Manager.
• Coordinate complex calendars, meetings, travel arrangements and expenses.
• Ensure smooth day-to-day operations and efficient time management for senior leadership.
• Support key business activities and leadership priorities.
• Oversee day-to-day management of the Portugal office environment.
• Coordinate suppliers, facilities, office services and workplace improvements.
• Ensure an engaging and productive workplace experience for employees and visitors.
• Manage office resources, equipment and administrative processes.
• Coordinate the corporate vehicle fleet, including contracts, maintenance, compliance and administration.
• Manage key operational services and vendor relationships.
• Support budget tracking and cost optimisation initiatives.
• Collaborate with Finance and Legal teams to ensure smooth operations and compliance.
• Support employee-related administration and benefits processes.
• Coordinate activities related to health, life and workplace insurance.
• Assist with onboarding, offboarding and employee administration processes.
• Help foster a positive employee experience across the organisation.
• Lead the planning and coordination of internal meetings, team events and engagement initiatives.
• Support business gatherings, leadership events and team-building activities.
• Create exceptional experiences that strengthen collaboration and culture.
• Support commercial and cross-functional projects across the business.
• Identify opportunities to improve processes and increase operational efficiency.
• Contribute to initiatives that support business growth and organisational effectiveness.

Conhecimentos

Executive support

Office management

Administrative support

Organisational skills

Communication skills

Stakeholder management

Multitasking

Microsoft Office

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

At Suntory, we are driven by a simple but powerful purpose: to inspire the brilliance of life by creating rich experiences for people, in harmony with nature. As a global leader in consumer goods, our portfolio of iconic brands is enjoyed by millions of consumers across the world.

Joining Suntory means becoming part of a business that combines global scale with an entrepreneurial mindset, where innovation, collaboration and people are at the heart of everything we do. We believe in empowering our teams to bring their authentic selves to work, think boldly and help shape the future of our business

About You

You are a highly organised, proactive and trusted professional who thrives in a fast-paced environment.

You enjoy being the person who keeps everything running smoothly behind the scenes while building strong relationships across the business. Whether coordinating complex logistics, supporting senior leaders, managing multiple priorities or solving unexpected challenges, you bring calm, structure and efficiency to everything you do.

You are:

• A natural organiser with exceptional attention to detail
• Proactive and solution-oriented
• Comfortable managing multiple priorities simultaneously
• An excellent communicator who builds strong relationships
• Adaptable, resilient and able to navigate changing business needs
• Passionate about delivering outstanding support and service
• Someone who enjoys working at the centre of the action and making a real business impact

About the Role

As Executive Assistant to the General Manager Portugal, you will play a pivotal role in supporting both the leadership team and the wider organisation.

Far beyond traditional executive support, this role sits at the heart of the Portugal business, helping to ensure operational excellence, office effectiveness and seamless coordination across teams, partners and suppliers.

You will act as a trusted partner to the General Manager while leading key office management, administration, employee support and operational initiatives that contribute directly to the success of the business.

What You'll Be Doing

• Act as the primary support partner to the General Manager.
• Coordinate complex calendars, meetings, travel arrangements and expenses.
• Ensure smooth day-to-day operations and efficient time management for senior leadership.
• Support key business activities and leadership priorities.
• Oversee the day-to-day management of the Portugal office environment.
• Coordinate suppliers, facilities, office services and workplace improvements.
• Ensure an engaging and productive workplace experience for employees and visitors.
• Manage office resources, equipment and administrative processes.
• Coordinate the corporate vehicle fleet, including contracts, maintenance, compliance and administration.
• Manage key operational services and vendor relationships.
• Support budget tracking and cost optimisation initiatives.
• Collaborate with Finance and Legal teams to ensure smooth operations and compliance.
• Support employee-related administration and benefits processes.
• Coordinate activities related to health, life and workplace insurance.
• Assist with onboarding, offboarding and employee administration processes.
• Help foster a positive employee experience across the organisation.
• Lead the planning and coordination of internal meetings, team events and engagement initiatives.
• Support business gatherings, leadership events and team-building activities.
• Create exceptional experiences that strengthen collaboration and culture.
• Support commercial and cross-functional projects across the business.
• Identify opportunities to improve processes and increase operational efficiency.
• Contribute to initiatives that support business growth and organisational effectiveness.

What You Need To Be Successful

Previous experience in Executive Assistant, Office Management or Administrative Support roles

Outstanding organisational and prioritisation skills

Strong communication skills in both Portuguese and Spanish

Excellent stakeholder management and relationship-building capabilities

Ability to manage multiple workstreams simultaneously

Confidence using Microsoft Office and business systems

Problem-solving mindset with a proactive approach

Strong customer service orientation and attention to detail

Experience supporting senior leaders and handling confidential information

Nice To Have

Experience managing fleet administration and supplier relationships

Knowledge of workplace health & safety processes

Budget tracking and financial administration experience

Event management and logistics coordination experience

Experience supporting commercial, marketing or cross-functional projects

Contract management and vendor negotiation exposure

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, disability, neurodiversity, or differing abilities, age, or any other protected characteristic.

Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.