Executive Assistant to General Manager (Portugal) – Temporary

Suntory Holdings Limited; Portugal; Teletrabalho; EUR 32 000 - 52 000; Tempo integral

Resumo da oferta

Suntory Holdings Limited seeks an Executive Assistant to the General Manager in Portugal. This temporary role centers on keeping leadership organized, coordinating calendars, travel, and expenses while ensuring smooth office operations and strong cross-functional collaboration.

You will manage relationships with senior leaders, vendors, and employees, driving efficiency and an engaging workplace experience across the Portugal business.

Qualificações

• Experience as Executive Assistant, Office Management, or Administrative Support.
• Outstanding organisational and prioritisation skills.
• Fluent or strong command of Portuguese and Spanish.
• Excellent stakeholder management and relationship-building.
• Ability to manage multiple workstreams simultaneously.
• Proficient in Microsoft Office and business systems.
• Problem-solving mindset with proactive approach.
• Experience supporting senior leaders and handling confidential information.

Responsabilidades

• Act as the primary support partner to the General Manager.
• Coordinate complex calendars, meetings, travel arrangements and expenses.
• Ensure smooth day-to-day operations and efficient time management for senior leadership.
• Support key business activities and leadership priorities.
• Oversee the day-to-day management of the Portugal office environment.
• Coordinate suppliers, facilities, office services and workplace improvements.
• Ensure an engaging and productive workplace experience for employees and visitors.
• Manage office resources, equipment and administrative processes.
• Coordinate the corporate vehicle fleet, including contracts, maintenance, compliance and administration.
• Manage key operational services and vendor relationships.
• Support budget tracking and cost optimisation initiatives.
• Collaborate with Finance and Legal teams to ensure smooth operations and compliance.
• Support employee-related administration and benefits processes.
• Coordinate activities related to health, life and workplace insurance.
• Assist with onboarding, offboarding and employee administration processes.
• Help foster a positive employee experience across the organisation.
• Lead the planning and coordination of internal meetings, team events and engagement initiatives.
• Support business gatherings, leadership events and team-building activities.
• Create exceptional experiences that strengthen collaboration and culture.
• Support commercial and cross-functional projects across the business.
• Identify opportunities to improve processes and increase operational efficiency.
• Contribute to initiatives that support business growth and organisational effectiveness.

Conhecimentos

Executive Support

Calendar management

Travel coordination

Stakeholder management

Communication

Multitasking

Confidentiality

Relationship building

Office management

Event planning

Ferramentas

MS Office

Business systems

Descrição da oferta de emprego

Suntory Holdings Limited seeks an Executive Assistant to the General Manager in Portugal. This temporary role centers on keeping leadership organized, coordinating calendars, travel, and expenses while ensuring smooth office operations and strong cross-functional collaboration.

You will manage relationships with senior leaders, vendors, and employees, driving efficiency and an engaging workplace experience across the Portugal business.