Executive Assistant (French speaker)

Nextlane; Porto; Híbrido; EUR 36 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work

14 payments per year

Meal voucher

Vacation days

Language training

Private medical insurance

Team building

Resumo da oferta

Nextlane is seeking an experienced Executive Assistant to the CEO Office. You will manage the CEO's calendar, coordinate executive meetings, and handle complex travel across Europe with discretion and professionalism.

You will collaborate with the Chief of Staff and the executive team, preparing briefing notes and correspondence, while building trusted relationships with board members, investors and partners. Fluency in English and French is required.

Qualificações

• At least 5 years of experience supporting senior executives (CEO or C-level).
• Highly organised, proactive, and ownership-minded.
• Trustworthy with confidential information and sound judgement.
• Fluent English and French written and spoken.
• Proficient in Microsoft 365 and able to adopt AI tools.

Responsabilidades

• Own the CEO's diary end to end: prioritise requests and protect focus time.
• Organise Executive Leadership Team meetings, offsites and governance routines.
• Plan and manage complex travel across Europe and beyond; handle visas and expenses.
• Prepare briefing notes, presentations and documents, draft correspondence.
• Manage stakeholder relationships and act as a trusted point of contact for executives, investors and partners.
• Organise leadership events and support special projects led by the CEO Office.

Conhecimentos

Executive support

Organised

Proactive

Discretion

Communication

MS 365

Ferramentas

Microsoft 365

Descrição da oferta de emprego

About Us

At Nextlane, we don’t just develop software solutions – we create the future of the automotive industry.

We are a company that combines advanced technology with a clear vision: simplifying and digitizing every step of the automotive customer journey, empowering manufacturers and dealerships to thrive in a constantly evolving market.

We believe in the value of every team member, offering opportunities for you to develop and contribute to meaningful solutions.

So… What does it mean to be a #Nextlaner?

• Be part of a growth-oriented culture.
• Collaborate with colleagues from all over the world.
• Believe in the Power of ideas and the diversity of thought.
• Be committed to provide an environment where you can learn, grow, and collaborate on projects that make a global impact.

Our success is measured not just by results, but also by the growth and satisfaction of those who are part of our company.

At Nextlane, you’ll have the opportunity to innovate, push boundaries, and work on solutions that are transforming the automotive world.

The Mission

You will be the CEO's right hand on organisation and time. You will manage a demanding, fast-changing agenda, prepare and follow up executive meetings, coordinate travel across Europe, and make sure nothing important falls between the cracks.

You will work closely with the Chief of Staff and the executive team, and act as a hub for information, preparation and follow-up across the CEO Office.

This is a proactive role, not a reactive one. You will anticipate before being asked, make judgement calls about priorities, and handle highly confidential information with complete discretion.

Your Responsibilities:

As a key member of the team, you will be responsible for:

• Agenda and time management. Owning the CEO's diary end to end: prioritising requests, protecting focus time, resolving conflicts and adapting quickly when plans change.
• Executive meetings. Organising Executive Leadership Team meetings, offsites and governance routines: scheduling, agendas, materials, logistics, minutes and follow-up of actions.
• Travel and logistics. Planning and managing complex travel across Europe and beyond, including itineraries, visas where needed, accommodation and expense reporting.
• Communication and preparation. Preparing briefing notes, presentations and documents, filtering and prioritising incoming requests, and drafting correspondence on the CEO's behalf.
• Stakeholder relationships. Acting as a trusted point of contact for executives, board members, investors, customers and partners, and representing the CEO Office with professionalism.
• Events and projects. Organising leadership and company events, supporting special projects led by the CEO Office, and continuously improving how the office works, including through AI and digital tools.

What success looks like

• The CEO's time is visibly spent on the right priorities, with a diary that is organised, anticipated and resilient to change.
• Executive meetings are well prepared, run on time and are consistently followed up.
• Executives and partners see the CEO Office as responsive, reliable and discreet.
• You have simplified and improved how the CEO Office works, with routines and tools others rely on.

What We’re Looking For:

These are the requirements that decide this hire. We will probe each one with specific evidence, so please come prepared with examples.

• 1. You have supported senior executives in a demanding environment. You have at least 5 years of experience as an Executive Assistant to a CEO or C-level executive, ideally in an international, fast-moving company. We will ask how you managed competing priorities, what you anticipated before being asked, and how you handled a plan that fell apart at the last minute.
• 2. You are exceptionally organised and proactive. You manage complex diaries, travel and events with precision, you think ahead, and you take ownership rather than waiting for instructions. You bring structure, and you know how to keep it when everything changes.
• 3. You are completely trustworthy. You handle confidential and sensitive information with absolute discretion and sound judgement, and you know what to share, with whom and when.
• 4. You communicate exceptionally well. Fluent English and French are required. You write clearly and professionally, you are comfortable interacting with board members, investors and executives, and you adapt your tone to each audience.
• 5. You master modern tools. You are highly proficient in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel) and comfortable adopting new digital and AI tools to work more efficiently.
• Strong advantages Experience in a private equity backed environment.
• Strong advantages Experience in a B2B SaaS, technology or automotive company.
• Strong advantages A third European language: Spanish, German, Dutch or a Nordic language.
• Strong advantages Experience supporting an executive team or a CEO Office, not only one individual.

Our Recruitment Process:

1. 30-minute introductory call with our Talent Acquisition team.
2. Interview with the Chief of Staff.
3. Practical case exercise.
4. Interview with the CEO.
5. Final conversaiton with the CHRO.

What We Offer:

We understand that flexibility and trust are essential for our teams. Here are some of the benefits we offer:

• HybridWork:Rotationalmodel,2daysonsite,threedaysremote.
• AnnualPayments:14paymentsperyear(12monthlypayments+1summerbonus+1ChristmasbonusinNovember).
• MealVoucher:€10.20perworkingday.
• Vacation:23vacationdays,plus24thor31stDecemberoff.
• LanguageTraining:AccesstogroupclassesinSpanish,English,orFrench.
• PrivateMedicalInsurance:Multicarecoverage.
• Teambuilding:Joinusformemorableafterworksandteamactivities!

Diversity, Inclusion & Belonging

At Nextlane, we are committed to creating a space where everyone feels valued and respected. We firmly believe that diversity in experiences and backgrounds strengthens our culture and drives innovation.

• Support for people with disabilities. If you need any adjustments during the recruitment process, let us know so we can provide the best possible experience.
• Equal opportunities for all: We welcome applications regardless of age, gender, origin, disability, or any other characteristic protected by law.

Join Nextlane and become part of the technological revolution in the automotive industry.

Discover why we are a great place to develop your talent!