Executive Administrative Assistant - EID

Hiire; Almada; On-site; EUR 23,000 - 36,000; Full time

Benefits offered by this job

Private health insurance

Flexible working solutions

22 vacation days + birthday off

Job summary

Hiire supports a leading Portuguese technology company, EID, recruiting an Executive Administrative Assistant to join the team. You will provide high-level administrative support to senior leadership, manage schedules, prepare documents, and ensure smooth operations.

You will coordinate schedules, manage correspondence, prepare documents, and act as a professional liaison with internal and external stakeholders, ensuring organizational efficiency and effective communication across teams.

Qualifications

• Fluent English (spoken and written).
• Document and file management expertise.
• Proficiency in office administration tools and systems.
• Valid driver's license.

Responsibilities

• Executive Support: calendar management, meeting coordination, travel arrangements, and liaison with stakeholders.
• Document & File Management: maintain confidential records and filing systems.
• Communication & Coordination: handle communications and coordinate engagements with clients, partners, and visitors.
• Diplomatic Protocol: apply diplomatic protocols in communications and events.

Skills

Fluent English

Document and file management

Office administration tools

Valid driver's license

Education

High school diploma or Bachelor's in Public Relations or similar

Job description

Hiire is supporting a leading Portuguese technology company operating in a highly specialized and regulated sector, recruiting a Contracts Manager to join the team.

Company Overview

EID is a leading high-tech company based in Portugal, operating primarily in the Defence sector. With a strong track record and deep expertise in electronics and communications, the company designs, manufactures, and supports advanced, high-performance solutions for complex and demanding environments.

Operating in highly specialized markets, EID is driven by a continuous focus on innovation. Its growth is grounded in the ability to develop and deliver technologically advanced products tailored to meet specific customer needs.

At the core of EID's success is its team of highly skilled professionals, with a strong concentration of engineers in electronics, software, and communications. Their expertise and experience play a key role in shaping the company's capabilities and ongoing evolution.

What You'll Do

As an Executive Administrative Assistant, you'll be the key operational support for senior leadership: coordinating schedules, managing correspondence, preparing documents, and ensuring seamless administrative functioning. You'll serve as a critical point of contact representing the office professionally and maintaining organizational efficiency.

Key Responsibilities

Executive Support: Provide high-level administrative assistance including calendar management, meeting coordination, and travel arrangements. Draft and prepare correspondence, presentations, reports, and other documents as required. Act as the primary liaison between executives and internal/external stakeholders

Document & File Management: Manage and organize documentation systems and physical/digital archives. Ensure proper filing, retrieval, and maintenance of confidential records. Track and manage administrative procedures and official documentation

Communication & Coordination: Handle incoming communications and prioritize messages according to urgency. Coordinate meetings, appointments, and executive engagements. Maintain professional relationships with clients, partners, and visitors

Diplomatic Protocol: Apply diplomatic protocols when handling formal communications and events. Ensure appropriate representation standards are maintained in all interactions

What You'll Bring

Education:

• Completed high school level education or Bachelor's degree in Public Relations or similar field

Professional Experience:

• Minimum 3 years of experience in similar roles (executive assistant and executive secretarial duties)

Technical Competencies:

• Fluent English (spoken and written)
• Document and file management expertise
• Proficiency in office administration tools and systems
• Valid driver's license

Behavioral Competencies:

• Excellent communication abilities
• Dynamism and initiative
• Strong interpersonal and relationship-building skills
• Professional demeanor and discretion
• Organizational excellence
• Proactive problem-solving

Preferred Qualifications:

• Knowledge of diplomatic protocols
• Experience in corporate or institutional administrative environments

What We Offer

• Sustained and progressive development of the candidate's know-how
• A competitive package according to experience
• A work culture that emphasizes the individual, offering flexible working solutions
• 22 vacation days, plus 2 extra days fixed by the company and your birthday off
• Private health insurance