Event Manager

Calouste Gulbenkian Foundation; Lisboa; Vor Ort; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

Calouste Gulbenkian Foundation is seeking an Event Manager based in Lisbon. This part-time role (May 2026 to December 2026) involves managing logistics for events, coordinating with stakeholders, and implementing communication strategies. Candidates should have at least 3 years of event management experience, be fluent in Portuguese and English, and possess strong organizational skills.

The Foundation fosters a healthy and inclusive workplace, welcomes diverse applicants, and values creativity and proactivity in their teams.

Qualifikationen

• Minimum of 3 years of proven experience in event management or project management.
• Excellent organizational and multitasking skills.
• Ability to work independently with a strong sense of responsibility.
• Creativity and a strong understanding of youth culture.
• Sensitivity to linguistic and cultural issues in diaspora contexts.

Aufgaben

• Draft and send invitations, ensuring logistical follow-up with participants.
• Organize travel and accommodation.
• Ensure catering services.
• Coordinate on-site logistics.
• Contribute to defining the program.
• Implement a communication strategy.
• Support the cultural program.
• Monitor and manage the event budget.

Kenntnisse

Event management

Project management

Organizational skills

Multitasking

Fluency in Portuguese

Fluency in English

Jobbeschreibung

The Calouste Gulbenkian Foundation is a private institution whose fundamental mission is to improve people’s quality of life through art, philanthropy, science, and education. The Foundation carries out its activities from its headquarters in Lisbon and its offices in Paris and London.

We are seeking to strengthen the team of the Armenian Communities Service, working in close coordination with the Zarmanazan Project Manager, the Director of CARM, and external partners, by recruiting an Event Manager who will be responsible for developing and implementing an integrated vision for the event.

This role requires excellent organisational, planning, and logistical management skills, strong attention to detail, creativity, and the ability to manage multiple tasks independently. High levels of responsibility, reliability, and proactivity are also essential.

Contractual Conditions: Part-time contract (May 2026 to December 2026)

Main Responsibilities

• Draft and send invitations, ensuring logistical follow-up with participants;
• Organize travel (international and local) and accommodation;
• Ensure catering services (lunches, coffee breaks, and dinners);
• Coordinate on-site logistics (audiovisual equipment, presentations, materials, among others);
• Contribute to the definition of the program in coordination with the various stakeholders;
• Implement a communication and media strategy (before, during, and after the event), including social media;
• Support the organisation and implementation of the cultural program and, where applicable, a temporary exhibition;
• Monitor and manage the event budget;
• Liaise with the relevant internal units (operations, marketing, communication, among others);
• Provide support in carrying out other tasks related to event organisation.

Required skills

• Minimum of 3 years of proven experience in event management or project management;
• Excellent organizational and multitasking skills;
• Ability to work independently with a strong sense of responsibility;
• Creativity and a strong understanding of youth culture;
• Experience in international and multicultural contexts;
• Sensitivity to linguistic and cultural issues in diaspora contexts, particularly the Armenian diaspora;
• Fluency in Portuguese and English (spoken and written) – mandatory;
• Strong results-oriented mindset.

Preferred skills

• Knowledge of diaspora dynamics in Portugal;
• Availability to travel to France for several days in July 2026 to support the Zarmanazan summer camp.

The Gulbenkian Foundation strives to attract and retain talent by recognising people as our most important asset in fulfilling the Foundation’s mission. Our organisational culture is grounded in the institution’s values, encouraging motivated teams to thrive in a healthy and inclusive workplace.

We welcome applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, or disability, in particular of those who identify with underrepresented groups in the various initiatives promoted by the Foundation.