Contracts And Meeting Support Officer

Adecco (Portugal); Lisboa; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Multicultural environment

Exposure to international projects

European institutional setting

Job summary

Adecco is hiring a Contracts & Meeting Support Officer in Lisbon to assist with contract management, meeting logistics, and documentation across international projects.

You will coordinate meetings with contractors and stakeholders, maintain trackers, and support steering groups, ensuring timely follow-up and confidentiality.

This role offers exposure to a European institutional setting within a prestigious organization and a dynamic, multicultural team.

Qualifications

• Strong English written and spoken communication.
• Excellent organizational and multitasking abilities.
• Ability to work independently while collaborating with others.
• High attention to detail and confidentiality.
• Service-oriented mindset with problem-solving skills.

Responsibilities

• Support the management of multiple contracts, monitoring deadlines, deliverables, and key milestones.
• Develop and maintain project tracking tools, including Microsoft Planner and Kanban boards.
• Organize and manage documentation related to contract implementation and delivery.
• Coordinate meetings with contractors, experts, and external stakeholders.
• Support the establishment and management of steering groups and working groups.
• Assist in the preparation and facilitation of meetings involving internal and external stakeholders.
• Ensure effective follow-up on actions, timelines, and project requirements.

Skills

English proficiency

Organization & multitasking

Independent yet collaborative

Attention to detail

Problem solving

Service mindset

Education

Management / Business Administration degree

Tools

Microsoft Planner

Microsoft Outlook

Job description

Adecco is Hiring | Contracts & Meeting Support OfficerAt Adecco Recruitment, we are currently looking for a Contracts & Meeting Support Officer to join a prestigious European organization based in Lisbon. This opportunity is ideal for professionals with strong organizational and administrative skills who enjoy coordinating projects, managing documentation, and supporting international stakeholders in a dynamic environment.

Key Responsibilities

• Support the management of multiple contracts, monitoring deadlines, deliverables, and key milestones
• Develop and maintain project tracking tools, including Microsoft Planner and Kanban boards
• Organize and manage documentation related to contract implementation and delivery
• Coordinate meetings with contractors, experts, and external stakeholders
• Support the establishment and management of steering groups and working groups
• Assist in the preparation and facilitation of meetings involving internal and external stakeholders
• Ensure effective follow-up on actions, timelines, and project requirements

What We Are Looking For

• Academic background in Management, Business Administration, or a related field
• 2 to 3 years of professional experience in an international environment
• Experience organizing and coordinating meetings with multiple stakeholders
• Excellent English communication skills, both written and spokenStrong organizational and multitasking abilities
• Advanced knowledge of Microsoft Office, including Outlook and Microsoft Planner
• Ability to work independently while maintaining a collaborative approach
• High attention to detail, professionalism, and confidentiality
• Service-oriented mindset with strong problem-solving skills

What We Offer

• Opportunity to join a highly regarded international organization
• Multicultural and collaborative work environment
• Exposure to international projects and stakeholders
• Dynamic and challenging role with diverse responsibilities
• Valuable professional experience within a European institutional setting