Office Manager

Adecco Permanent Recruitment; Lisboa; Presencial; EUR 25 000 - 35 000; Tempo integral

Resumo da oferta

Adecco Permanent Recruitment is seeking an organized, proactive Office Manager to oversee the day-to-day operations of our workplace and ensure an outstanding experience for employees, clients, and visitors.

You will host guests, manage facilities and vendors, coordinate meetings and events, keep spaces tidy and well-supplied, and partner with teams to enhance the workplace experience. The role requires strong communication, attention to detail, and a service mindset in a fast-paced environment.

Qualificações

• Experience in Office Management, Workplace Experience, Executive Support, or a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Fluent in English; additional languages are a plus.

Responsabilidades

• Manage the daily operations of the office, ensuring a seamless and efficient working environment.
• Welcome and host clients, visitors, and partners, delivering a professional and positive experience from arrival to departure.
• Ensure meeting rooms, collaboration spaces, and common areas are consistently maintained to the highest standards.
• Coordinate and support onsite meetings, executive visits, and internal events.
• Oversee office vendors and service providers, including facilities, maintenance, cleaning, catering, and workplace services.
• Manage office supplies, inventory, and procurement activities.
• Handle incoming and outgoing correspondence, deliveries, and office logistics.
• Act as a key point of contact for workplace-related queries and requests.
• Partner with internal teams to support employee engagement initiatives and workplace experience programs.
• Identify and implement continuous improvements that enhance the employee and visitor experience.
• Support administrative and operational projects as required.

Conhecimentos

Communication skills

Organizational skills

Proactive

Interpersonal skills

Attention to detail

Ferramentas

Microsoft Office

Workplace management tools

Descrição da oferta de emprego

We are looking for an organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of our workplace while ensuring an outstanding experience for employees, clients, and visitors. This role goes beyond traditional office management. As the first point of contact for many external stakeholders and a key contributor to the employee experience, you will create an environment that is professional, welcoming, and thoughtfully maintained at all times.

Key Responsibilities

• Manage the daily operations of the office, ensuring a seamless and efficient working environment.
• Welcome and host clients, visitors, and partners, delivering a professional and positive experience from arrival to departure.
• Ensure meeting rooms, collaboration spaces, and common areas are consistently maintained to the highest standards.
• Coordinate and support onsite meetings, executive visits, and internal events.
• Oversee office vendors and service providers, including facilities, maintenance, cleaning, catering, and workplace services.
• Manage office supplies, inventory, and procurement activities.
• Handle incoming and outgoing correspondence, deliveries, and office logistics.
• Act as a key point of contact for workplace-related queries and requests.
• Partner with internal teams to support employee engagement initiatives and workplace experience programs.
• Identify and implement continuous improvements that enhance the employee and visitor experience.
• Support administrative and operational projects as required.

Qualifications & Experience

• Previous experience in Office Management, Workplace Experience, Executive Support, or a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Highly proactive, resourceful, and solution-oriented.
• Exceptional attention to detail and commitment to quality.
• Ability to build positive relationships across all levels of the organization.
• Professional, approachable, and confident in interacting with senior stakeholders and external visitors.
• Proficiency in Microsoft Office and workplace management tools.
• Fluent in English; additional languages are a plus.

What We’re Looking For

• A natural host with a strong service mindset.
• Someone who takes pride in creating an environment where people feel welcomed, comfortable, and well-supported.
• A person who notices the details others might miss and takes initiative to address them.
• A highly dependable individual who thrives in a dynamic and fast-paced environment.
• Someone who combines operational rigor with warmth, professionalism, and a genuine passion for creating exceptional workplace experiences.