Administrative & Finance Assistant

GSE; Lisboa; Presencial; EUR 23 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Career development opportunities

Salary negotiable

Resumo da oferta

GSE, a company specializing in design, construction and refurbishment for logistics, industrial and data centre sectors, is seeking an Office Management & Administrative Support professional in Lisbon. The role covers invoice processing, supplier and client records, tax coordination and daily office operations.

Ideal candidates hold a Finance/Accounting or Business Administration qualification, with 3–5 years in administrative/financial support within a project-based environment.

Qualificações

• Degree or relevant qualification in Finance, Accounting, Management, Business Administration or similar.
• 3–5 years of experience in an administrative and financial support role.
• Experience in construction, engineering, real estate or a project-based environment is advantageous.
• Fluent Portuguese and good professional English; French and Spanish add value.

Responsabilidades

• Receive, check and process supplier invoices.
• Prepare and issue client invoices.
• Create and maintain supplier and client records.
• Manage and monitor bank guarantees, retentions and related documentation.
• Prepare information required for VAT and other local tax obligations in coordination with Finance and external partners.
• Ensure smooth day-to-day operation of the Lisbon office.
• Coordinate office purchases, services, travel and accommodation.
• Support employee administrative matters and payroll-related information.

Conhecimentos

Portuguese (native)

English (professional)

French (valued)

Spanish (advantage)

Formação académica

Finance/Accounting/Management/BA or similar

Descrição da oferta de emprego

GSE is a company specialising in the design, construction and refurbishment of corporate buildings for the logistics, industrial and data centre sectors.

As a company with a mission, we have adopted a new vision of the act of building. Sustainability is, more than ever, at the heart of our commitments. Our activities must reflect our responsibility towards the planet and future generations, and strike a balance between people’s well-being, financial results and respect for the environment.

That is why we work closely with our employees, clients, suppliers and partners. We are proud of our achievements – and you will be too!

The role

• Receive, check and process supplier invoices.
• Prepare and issue client invoices.
• Create and maintain supplier and client records.
• Manage and monitor bank guarantees, retentions and related documentation.
• Prepare information required for VAT and other local tax obligations, in coordination with Finance and external

Office Management & Employee Support

• Ensure the smooth day-to-day operation of the Lisbon office.
• Manage office suppliers, services, general purchases and administrative documentation.
• Coordinate company cars, fuel cards, Via Verde and related matters.
• Coordinate business travel and accommodation when required.
• Support employee administrative matters, benefits and payroll-related information.

Your profile

• Degree or relevant qualification in Finance, Accounting, Management, Business Administration or similar.
• Ideally 3-5 years of experience in an administrative and financial support role.
• Experience in construction, engineering, real estate or another project-based environment is an advantage.
• Fluent Portuguese and good professional English. French is valued; Spanish is an advantage

We offer

• Opportunities for professional career development within a multinational company with a strong international presence.
• Attractive salary packages, negotiable depending on the candidate’s calibre.
• Gross annual salary based on the candidate’s experience and calibre.