Invoicing & Collections Analyst

emagine; Lisboa; Híbrido; EUR 22 000 - 32 000; Tempo integral

Resumo da oferta

emagine is seeking a detail-oriented Invoicing and Collections Analyst for a hybrid role based in Lisbon. The position focuses on accurate invoicing, timely client billing, and proactive collections across multiple contracts.

You will generate invoices, process consultant payments, reconcile accounts, and support the Sales team with invoicing-related matters, while leveraging ERP systems and Excel for efficiency.

Qualificações

• Associates degree or comparable experience; studies in Finance, Accounting or Business Administration preferred.
• 1 to 3 years of experience as an Invoicing and Collections Analyst.
• Good communication skills for interaction with internal and external clients.
• Understanding the value of efficiency and accuracy in standardized accounting processes.
• Effectively manage time and workload, prioritizing tasks to meet deadlines for invoicing, month-end close, and reporting.
• Focus on process optimization and proactively identify opportunities to improve efficiency.
• Experience with ERP and Project Management systems and Excel.
• Fluent in Portuguese and English, with professional working proficiency in French or Spanish preferred.
• Availability to work in a hybrid model in Lisbon.

Responsabilidades

• Generate invoices (time & material and fixed fees) according to contract terms and deadlines.
• Ensure timely and accurate billing to maintain client payment cycles and reduce disputes.
• Processing consultants’ invoices (including self-billing).
• Cooperation with suppliers and customers in the field of accounting reconciliation.
• Performing cash allocation and investigation of payment discrepancies.
• Assist GL accountants with treasury matching.
• Process client debit notes and necessary invoice corrections.
• Monitor production data to ensure accurate invoicing and alignment with contract terms.
• Follow up on outstanding invoices, addressing disputes, and working with clients to resolve issues.
• Perform collection and dunning processes for overdue invoices.
• Support the Sales-team in invoicing-related matters.

Conhecimentos

Communication

Time management

Attention to detail

Stakeholder management

Formação académica

Associate degree or comparable in Finance/Accounting/Business Administration

Ferramentas

Excel

ERP systems

Project management tools

Descrição da oferta de emprego

The purpose of this role is to ensure the accurate and efficient processing and execution of client invoices and follow up on the receipt of those invoices. You will also process payments to consultants (including self-billing).

This role requires a finance professional with strong interpersonal and stakeholder management skills. Since your work involves a lot of interaction with our internal and external clients, good communication skills are very welcome and important to us.

Key Responsibilities:

• Generate invoices (time & material and fixed fees) according to contract terms and deadlines.
• Ensure timely and accurate billing to maintain client payment cycles and reduce disputes.
• Processing consultants’ invoices (including self-billing).
• Cooperation with suppliers and customers in the field of accounting reconciliation.
• Performing cash allocation and investigation of payment discrepancies.
• Assist GL accountants with treasury matching.
• Process client debit notes and necessary invoice corrections.
• Monitor production data to ensure accurate invoicing and alignment with contract terms.
• Follow up on outstanding invoices, addressing disputes, and working with clients to resolve issues.
• Perform collection and dunning processes for overdue invoices.
• Support the Sales-team in invoicing-related matters.

Key Requirements:

• Associates degree or comparable experience; studies in Finance, Accounting or Business Administration preferred.
• 1 to 3 years of experience as an Invoicing and Collections Analyst.
• Good communication skills for interaction with internal and external clients.
• Understanding the value of efficiency and accuracy in standardized accounting processes.
• Effectively manage time and workload, prioritizing tasks to meet deadlines for invoicing, month-end close, and reporting.
• Focus on process optimization and proactively identify opportunities to improve efficiency.
• Experience with ERP and Project Management systems and Excel.
• Fluent in Portuguese and English, with professional working proficiency in French or Spanish preferred.
• Availability to work in a hybrid model in Lisbon.

Other Details:

This is a hybrid position based in Lisbon, requiring collaboration with various stakeholders and a focus on accurate invoicing and collections processes.