Warehouse Ops & HR Admin Coordinator (Hybrid)

Dott; Poznań; Hybrid; PLN 22,000 - 36,000; Full time

Benefits offered by this job

Mentorship from Site Ops Manager

Career growth potential

Private medical care (Enel‑Med)

MultiSport card

Job summary

Dott is seeking an OPS Admin intern to support HR administration, onboarding, and site operations at the Ożarów Mazowiecki warehouse near Warsaw. You will work closely with the Site Ops Manager to gain exposure to HR, facilities, and logistics in a fast-growing European company.

The role is full-time, hybrid (4 days in the warehouse, 1 day remote). Prerequisites include organizational skills, Polish and English proficiency, and a proactive mindset.

Qualifications

• Must be a current student or recent graduate in Business Administration, HR, Management, Logistics, or related field.
• Fluency in Polish and good working knowledge of English (written and spoken).
• Highly organized, detail-oriented, and able to prioritize in a dynamic environment.
• High discretion and integrity when handling sensitive personal data.
• Strong interpersonal skills and a can-do attitude to support team members.
• Proficiency with Google Workspace or MS Office (Excel/Sheets).
• Proactive, eager to learn, takes initiative, and asks questions when needed.
• Nice to have: prior administrative, office, or HR support experience, or familiarity with tools like Humanity or basic expense/invoice systems.

Responsibilities

• Serve as the primary onsite contact for HR inquiries and manage essential documentation.
• Coordinate onboarding for new warehouse hires, set up accounts, lockers, and manage allocations.
• Maintain HR archives, manage employee benefits enrolments, and ensure data consistency in HR systems.
• Support site operations: monitor inventory of office supplies and PPE, manage cleanings and records, assist with internal communications and event coordination.
• Coordinate logistics, vendor interactions, recycling logistics, showroom organization, and processing of purchase invoices.

Skills

Polish language

English language

Organizational skills

Confidentiality

Communication skills

Tech savvy

Proactive mindset

admin/HR experience (nice to have)

Education

Current student or recent graduate in Business Administration, HR, Management, Logistics

Tools

Google Workspace

MS Office (Excel/Sheets)

Job description

Dott is seeking an OPS Admin intern to support HR administration, onboarding, and site operations at the Ożarów Mazowiecki warehouse near Warsaw. You will work closely with the Site Ops Manager to gain exposure to HR, facilities, and logistics in a fast-growing European company.

The role is full-time, hybrid (4 days in the warehouse, 1 day remote). Prerequisites include organizational skills, Polish and English proficiency, and a proactive mindset.