Warehouse Admin Operations Administrator (all genders) in Ozarow

Dott; Poznań; Hybrid; PLN 22,000 - 36,000; Full time

Benefits offered by this job

Mentorship from Site Ops Manager

Career growth potential

Private medical care (Enel‑Med)

MultiSport card

Job summary

Dott is seeking an OPS Admin intern to support HR administration, onboarding, and site operations at the Ożarów Mazowiecki warehouse near Warsaw. You will work closely with the Site Ops Manager to gain exposure to HR, facilities, and logistics in a fast-growing European company.

The role is full-time, hybrid (4 days in the warehouse, 1 day remote). Prerequisites include organizational skills, Polish and English proficiency, and a proactive mindset.

Qualifications

• Must be a current student or recent graduate in Business Administration, HR, Management, Logistics, or related field.
• Fluency in Polish and good working knowledge of English (written and spoken).
• Highly organized, detail-oriented, and able to prioritize in a dynamic environment.
• High discretion and integrity when handling sensitive personal data.
• Strong interpersonal skills and a can-do attitude to support team members.
• Proficiency with Google Workspace or MS Office (Excel/Sheets).
• Proactive, eager to learn, takes initiative, and asks questions when needed.
• Nice to have: prior administrative, office, or HR support experience, or familiarity with tools like Humanity or basic expense/invoice systems.

Responsibilities

• Serve as the primary onsite contact for HR inquiries and manage essential documentation.
• Coordinate onboarding for new warehouse hires, set up accounts, lockers, and manage allocations.
• Maintain HR archives, manage employee benefits enrolments, and ensure data consistency in HR systems.
• Support site operations: monitor inventory of office supplies and PPE, manage cleanings and records, assist with internal communications and event coordination.
• Coordinate logistics, vendor interactions, recycling logistics, showroom organization, and processing of purchase invoices.

Skills

Polish language

English language

Organizational skills

Confidentiality

Communication skills

Tech savvy

Proactive mindset

admin/HR experience (nice to have)

Education

Current student or recent graduate in Business Administration, HR, Management, Logistics

Tools

Google Workspace

MS Office (Excel/Sheets)

Job description

THIS IS US

Dott is the European champion of shared micromobility, powering over 500 million rides across 400 cities and 17 countries across Europe and the Middle East. We operate 200,000 shared vehicles with a bold mission: Moving us closer, cutting urban pollution, and providing a smarter alternative to cars. Our team is driven by our core values to

THIS IS US

Dott is the European champion of shared micromobility, powering over 500 million rides across 400 cities and 17 countries across Europe and the Middle East. We operate 200,000 shared vehicles with a bold mission: Moving us closer, cutting urban pollution, and providing a smarter alternative to cars. Our team is driven by our core values to

THE ROLE AND YOUR IMPACT AT DOTT

Internship, full-time, hybrid (4 days at our warehouse in Ożarów Mazowiecki, Warsaw area). As an OPS Admin at Dott, you will play a key role in ensuring smooth daily operations at our Ożarów Mazowiecki warehouse hub. In this hands‑on role, you will act as the primary local point of contact for HR administration, support site operations, and assist with vendor and recycling logistics. Working directly alongside the Site Ops Manager, you will gain well‑rounded experience across HR operations, office management, and logistics administration within a fast‑growing international company.

Your Responsibilities

HR Administration & Employee Onboarding

• First Point of Contact: Serve as the primary onsite contact for warehouse employees on HR inquiries, managing the issuance and circulation of essential documentation (certificates, forms, statements).
• Onboarding Coordination: Structure and lead the induction process for new warehouse hires, set up employee accounts, assign lockers, and manage the locker allocation system.
• HR Operations Support: Maintain accurate HR archives, manage employee benefits programs (Enel‑Med medical care and MultiSport cards enrolments, updates, and inquiries), and ensure data consistency in HR systems.

Site & Office Operations

• Facility & Stock Management: Monitor inventory and place orders for office supplies, cleaning products, and PPE (Personal Protective Equipment), maintaining clear records of issued safety gear.
• General Administrative Support: Assist with internal communications, document flow, meeting setup, event coordination, simple reporting, and ad‑hoc operational projects.

Logistics, Vendors & Financial Admin

• Recycling & Sales Support: Coordinate pick‑ups and documentation with recycling partners, assist in organizing sales visits, and maintain the on‑site showroom.
• Invoice Management: Collect and process purchase invoices, upload documents into the payment system, and liaise with vendors to retrieve missing invoices or duplicates.

What We Offer

• Real Ownership & Mentorship: Direct mentorship from the Site Ops Manager with hands‑on exposure to core HR and operations processes from day one.
• Career Growth: Potential opportunity for long‑term employment following the successful completion of the internship.
• Perks & Benefits: Access to private medical care (Enel‑Med) and MultiSport card benefits.
• Convenient Location: Accessible by public transport from Warsaw, with free on‑site parking available for employees

You’ll Fit Great With These Skills And Qualifications

• Background: Current student or recent graduate in Business Administration, HR, Management, Logistics, or a related field.
• Languages: Fluency in Polish and good working knowledge of English (both written and spoken).
• Organizational Skills: Highly organized, detail‑oriented, and able to prioritize tasks effectively in a dynamic environment.
• Confidentiality: High level of discretion and integrity when handling sensitive personal data.
• Communication: Strong interpersonal skills, approachable attitude, and a passion for supporting team members with everyday challenges.
• Tech Savvy: Proficiency in Google Workspace or MS Office (especially Excel/Google Sheets).
• Mindset: Proactive, eager to learn, takes initiative, and comfortable asking questions when needed.
• Nice to Have: Prior administrative, office, or HR support experience, or familiarity with tools such as Humanity or basic expense/invoice management systems.

THIS MAY INSPIRE YOU

• Hybrid work: 4 days in the office, 1 days from home
• Our rides program with the option to opt in and opt out to ride our e‑scooters & e‑bikes
• Our partnership for mental health at work, with free 1‑on‑1 video counselling, self‑guided development, and more
• Our diversity and inclusivity initiatives and programs
• Our public holiday swap, with which you can switch two public holidays to another day
• Our voluntary day off for charity work
• benefits may vary depending on country and position

We actively encourage a diverse and inclusive environment that fosters each employee’s individuality at Dott. We take affirmative action to ensure equal opportunity for your application, regardless to your nationality, ethnic or national origin, skin color, religion, disability, sex, sexual orientation, or gender identity. Come as you are and join our ride!

In case you are living with disabilities, chronic illness, or neurodiversity, please inform us, so we can ensure a smooth application process.

At Dott, we respect fundamental privacy rights. We process your personal data in accordance with the requirements of the General Data Protection Regulation (“GDPR”). For a clear explanation of how we handle and process your personal data, please read our Candidate Privacy Statement.