Accounts Payable Specialist

WorkBetterNow; Poland; On-site; PLN 47,472 - 63,296; Full time

Benefits offered by this job

Wellness Bonus

Paid maternity/paternity leave

Dedicated Talent Coordinator

100% remote work

Job summary

A remote workforce solutions provider is seeking an Accounts Payable Specialist to manage company payment processes. This role involves processing vendor invoices, ensuring timely payments, and maintaining accurate records. The ideal candidate has over 2 years in a similar position, strong organizational skills, and familiarity with accounting software like QuickBooks or NetSuite. This position offers 100% remote work, competitive compensation that grows with tenure, and a supportive work environment that values work-life balance.

Qualifications

• 2+ years of experience in accounts payable or similar role.
• Ability to handle multiple deadlines and vendors simultaneously.
• Understanding of internal controls and audit procedures.

Responsibilities

• Receive, review, and process vendor invoices for accuracy and approval.
• Match invoices with purchase orders and receipts.
• Schedule and prepare payments (checks, wires, or ACH).
• Reconcile vendor accounts and resolve payment discrepancies.
• Maintain organized vendor files and payment records.
• Support month-end and year-end closing activities.
• Track and report on accounts payable aging and cash flow.
• Ensure compliance with company payment policies and internal controls.

Skills

Attention to detail

Organizational skills

Time management

Tools

QuickBooks

NetSuite

Job description

The Accounts Payable (AP) Specialist is responsible for processing and monitoring all company payments, ensuring that vendors and suppliers are paid accurately and on time. This role requires a strong attention to detail, organizational skills, and an understanding of financial workflows and internal controls.

WorkBetterNow (www.workbetternow.com) provides full‑time positions for professionals in LATAM looking to work with United States‑based companies. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work‑life balance and supports your professional development, you’re in the right place.

We are looking for

Professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work‑life balance, and demonstrating stability, commitment, and eagerness for career development.

Our Core Values

• Put our Talent first
• Pursuit of excellence/continuous learning
• Integrity and transparency
• Ownership mentality
• Pursuit of growth
• Excellent attitude

Job Description

The Accounts Payable (AP) Assistant is responsible for processing and monitoring all company payments, ensuring that vendors and suppliers are paid accurately and on time. This role requires a strong attention to detail, organizational skills, and an understanding of financial workflows and internal controls.

Key Responsibilities

• Receive, review, and process vendor invoices for accuracy and approval.
• Match invoices with purchase orders and receipts.
• Schedule and prepare payments (checks, wires, or ACH).
• Reconcile vendor accounts and resolve payment discrepancies.
• Maintain organized vendor files and payment records.
• Support month‑end and year‑end closing activities.
• Track and report on accounts payable aging and cash flow.
• Ensure compliance with company payment policies and internal controls.

Requirements

• 2+ years of experience in accounts payable or similar role.
• Familiarity in accounting software (QuickBooks, NetSuite, etc.).
• Excellent accuracy, organization, and time management skills.
• Ability to handle multiple deadlines and vendors simultaneously.
• Understanding of internal controls and audit procedures.

Technical Requirements

• Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
• RAM: 16 GB minimum
• 25 - 50 Mbps Internet Speed (Minimum)

Compensation & Growth

At WorkBetterNow, we believe in rewarding commitment and supporting long‑term success. Our pay structure ensures your compensation evolves with your experience and tenure.

• 0-3 months: $1,200 USD/month
• After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
• After 1 year: Salary increases to $1,340 USD/month
• After 2 years: Salary increases to $1,480 USD/month
• After 3 years: Salary increases to $1,540 USD/month
• After 4 years: Salary increases to $1,600 USD/month
• Annual Adjustments: You’ll also receive a raise each year and company‑wide compensation adjustments as we continue to grow together.

Work-Life Balance

• 100% remote work — enjoy the comfort and flexibility of working from home
• Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
• A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
• A supportive, people‑first environment where your voice matters.