Personal Assistant

Esprow; Poland; Hybrid; PLN 60,000 - 100,000; Full time

Benefits offered by this job

On-site or hybrid work

Professional development

Career path in tech company

Job summary

Esprow is seeking a reliable Personal Assistant to support a senior executive with daily administrative and personal tasks. You will manage calendars across time zones, arrange meetings, travel, and related logistics, and prepare documents and presentations as needed.

Ideal candidates communicate fluently in English, are highly organized, discreet, and capable of handling confidential information. The role offers flexibility between on-site and hybrid work arrangements and opportunities for

Qualifications

• Fluent English with excellent business communication and email etiquette.
• Strong organizational and time-management skills.
• Ability to coordinate multiple schedules across time zones and deadlines.

Responsibilities

• Manage executive calendar, meetings, and commitments across time zones.
• Prepare and send invitations, follow-ups, and correspondence.
• Monitor schedule for conflicts and adjustments.
• Arrange business and personal travel, flights, accommodation, and transportation.
• Handle personal administrative tasks, bookings, and online research for services.
• Coordinate with external providers and assist with office-related services.
• Communicate with clients and partners on behalf of the executive as needed.
• Ensure meeting materials are prepared and available in advance.
• Maintain accurate records and documents.
• Assist with document formatting and presentation organization when required.

Skills

Fluent English

Organizational skills

Time management

Discretion with confidential matters

Independent worker

Tools

MS Outlook

MS Word

MS Excel

Job description

We are looking for a reliable and highly organized Personal Assistant to provide day-to-day administrative, organizational, and personal support to a senior executive.

The role will involve managing and coordinating the executive's schedule, organizing meetings and appointments, arranging business travel and accommodation, coordinating transportation, and handling a range of administrative and personal tasks.

The successful candidate should be comfortable working independently, handling multiple priorities, communicating with people across different time zones, and taking ownership of administrative tasks from start to completion.

The role requires excellent English communication skills, strong attention to detail, a high level of diligence, and discretion when handling confidential business and personal matters.

Additional administrative, personal, and office-related responsibilities may be assigned depending on business needs.

Position Schedule

We are flexible regarding the working arrangement and schedule. Depending on the candidate's availability and the needs of the role, this position may be structured as full-time, part-time with a focus on morning hours, or several working days per week. The exact schedule can be agreed upon with the successful candidate.

Position Responsibilities

• Manage and coordinate the executive's calendar, including meetings, appointments, and other commitments, organizing schedules across different time zones with internal and external participants.
• Prepare and send meeting invitations, follow-ups, and other business correspondence.
• Monitor the executive's schedule and proactively identify scheduling conflicts or other issues requiring attention.
• Arrange business and personal travel, including flights, accommodation, transportation, and other related logistics.
• Handle personal administrative tasks, including payments, bookings, and other routine matters, and conduct online research to identify suitable services, suppliers, and solutions.
• Coordinate with service providers, suppliers, and other external parties, and assist with office-related services and suppliers when required.
• Communicate with clients, partners, colleagues, service providers, and other external contacts on behalf of the executive when required.
• Ensure that meetings and appointments are properly prepared and that relevant information is available in advance.
• Maintain accurate records, documents, and other administrative information.
• Assist with preparation, formatting, proofreading, and organization of documents and presentations when required.
• Handle confidential and sensitive information with appropriate discretion.
• Provide general administrative and personal support to the executive and the company as required.

Position Requirements

• Fluent English, both spoken and written, with excellent business communication and email etiquette.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Administrator, or in a similar coordination role.
• Excellent attention to detail and a high level of diligence in completing tasks.
• Strong organizational and time‑management skills.
• Ability to coordinate multiple schedules, priorities, and deadlines simultaneously.
• Ability to work with people across different time zones and manage international communication.
• Excellent written communication skills and a professional approach to business correspondence.
• Ability to conduct online research, compare options, and identify suitable suppliers and service providers.
• Good working knowledge of MS Outlook, MS Word, MS Excel, and common online collaboration and calendar tools.
• Ability to work independently and follow tasks through to completion.
• Ability to handle confidential business and personal information professionally and discreetly.

Ideal Personality

• A highly diligent and detail‑oriented person who takes responsibility for the quality and completeness of their work.
• Reliable and organized, with a structured approach to managing schedules, administrative tasks, and personal arrangements.
• Proactive in identifying potential issues and resolving them before they become problems.
• Comfortable taking ownership of tasks and following them through to completion without constant supervision.
• Calm and professional when managing multiple priorities, changing schedules, or unexpected requests.
• Clear and confident in communication, particularly in English.
• Discreet and trustworthy when handling confidential business and personal information.
• Adaptable and willing to take on additional administrative responsibilities as required.

Benefits You Will Enjoy

• Full-time or part‑time position (on‑site or mix of on‑site and remote work).
• Opportunities to learn new skills and develop professionally.
• Career path in a technology company with many talented people.

About Esprow

Esprow is a highly innovative and fast‑growing technology company with some of the world’s highest profile financial institutions as our clients. Working with us, you will be exposed to innovative and cutting‑edge technologies and be involved throughout the application development cycle. Our Esprow Enterprise Testing Platform (ETP) is unique in the market for API lifecycle management, and automated certification, testing, and simulation of financial trading solutions. With a presence in New York, London, Singapore, and Tokyo, we deliver our technology to clients across the globe.